Notice Information
Notice Title
Research Management System
Notice Description
End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software is used to create and manage research and research-related contracts.
Lot Information
Lot 1
End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software is used to create and manage research and research-related contracts. In 2023, The University of York received PS97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication. Following an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable.
Options: This is a 5 year agreement with two further optional extensions of 24 months each. I.e. a total possible contract period of nine years. The contract sum gives the value of the contract for the total nine year period.
Procurement Information
The University of York received PS97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication. Following an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04b504
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/036232-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48190000 - Educational software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £900,000 £500K-£1M
Notice Dates
- Publication Date
- 8 Nov 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 24 Oct 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF YORK
- Contact Name
- Rachel Devaney
- Contact Email
- procurement@york.ac.uk
- Contact Phone
- +44 1904328201
Buyer Location
- Locality
- YORK
- Postcode
- YO10 5DD
- Post Town
- York
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE2 North Yorkshire
- Small Region (ITL 3)
- TLE21 York
- Delivery Location
- TLE21 York
-
- Local Authority
- York
- Electoral Ward
- Hull Road
- Westminster Constituency
- York Central
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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