Notice Information
Notice Title
Provision of Event Services Framework
Notice Description
Provision of a variety of different event related services to the University of Exeter. This is divided into Lots: Lot 1 - Security Services Lot 2 - Event Medical Cover Lot 3 - Marquee Hire Lot 4 - Furniture and Equipment Hire Lot 5 - Venue Dressing This is a framework.
Lot Information
Event Security Services
Event Exeter, operating as part of the University of Exeter, is responsible for overseeing all events held across its Streatham and St Luke's campuses. To ensure a safe and secure environment, uphold licensing obligations, and maintain the integrity of its venues, Event Exeter requires a professional security presence at select events. These events span a broad range of sizes and types, from smaller functions for approximately 100 attendees to large-scale concerts and gatherings for up to 1,700 guests. Events are held year-round, with security needs adapted to meet the unique demands of each occasion.
Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months.
Event Medical ServicesEvent Exeter, as part of the University of Exeter, manages all events held on the University's Streatham and St Luke's campuses, overseeing a wide range of functions throughout the year, each presenting unique requirements in terms of safety, support, and risk management. To ensure the health, safety, and welfare of all attendees, Event Exeter includes event medical cover as a critical component in its planning and risk assessment procedures for specific events. Cover will be required year-round, with staffing and resource levels determined by event demand. Event Exeter will work closely with the medical provider to ensure adequate notice for staffing requirements, with flexible arrangements to accommodate events booked with shorter lead times.
Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months.
Marquee HireEvent Exeter is part of the University of Exeter and oversees all events taking place on its Streatham and St Luke's campuses. We periodically require the hire of marquee structures for various events, including corporate gatherings, conferences, open days etc. These structures need to provide adaptable, temporary spaces to accommodate diverse needs, from guest seating and dining areas to staging, exhibitions, and presentations. Depending on the specific event, we may need marquees of different sizes, designs, and configurations, equipped with suitable flooring, lighting, heating or cooling solutions, and additional accessories to ensure comfort and functionality. Our goal is to create a tailored, weather-resistant environment that aligns with the theme and requirements of each unique event.
Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months.
Furniture & Equipment HireEvent Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University's Streatham and St Luke's campuses. To ensure each event is equipped to meet the specific needs of its organisers and attendees, Event Exeter provides access to a range of furniture, equipment, and other resources as required. For events that necessitate additional or specialised furnishings, such as seating, tables, staging, or lighting, the University may source this equipment through external hire. This approach allows Event Exeter to flexibly tailor each event's setup, ensuring that both aesthetic and functional requirements are met without the limitations of onsite inventory. The need for hired equipment can vary widely based on event type, from small gatherings requiring additional tables and chairs to large-scale conferences needing exhibition displays.
Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months.
Venue DressingEvent Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University's Streatham and St Luke's campuses. To ensure each event meets the specific needs of its organisers and attendees, Event Exeter sometimes requires venues to be dressed according to the event taking place. This includes but not limited too: table centre pieces, floral centre pieces, chair covers, drapes etc.
Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04bd7c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/038202-2024
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
98 - Other community, social and personal services
-
- CPV Codes
55000000 - Hotel, restaurant and retail trade services
98000000 - Other community, social and personal services
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- £500,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Nov 20241 years ago
- Submission Deadline
- 3 Jan 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 26 Nov 20241 years ago
- Contract Period
- 1 Feb 2025 - 31 Jan 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF EXETER
- Contact Name
- Leanne Le Moucheux
- Contact Email
- l.a.le-moucheux@exeter.ac.uk
- Contact Phone
- +44 1392723333
Buyer Location
- Locality
- EXETER
- Postcode
- EX4 4QH
- Post Town
- Exeter
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK4 Devon
- Small Region (ITL 3)
- TLK43 Devon CC
- Delivery Location
- TLK South West (England)
-
- Local Authority
- Exeter
- Electoral Ward
- Duryard and St James
- Westminster Constituency
- Exeter
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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