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Infrastructure support contract - Phoenix Community Housing

PHOENIX COMMUNITY HOUSING

This public procurement record has 2 releases in its history.

Award

06 Jan 2025 at 17:05

Tender

22 Nov 2024 at 16:55

Summary of the contracting process

Phoenix Community Housing, located in London, is seeking suppliers for an infrastructure support contract titled "Infrastructure support contract - Phoenix Community Housing" under the services industry category, specifically focusing on Information Technology Services (CPV 72222300). The procurement method employed is an open procedure. The tender process commenced in November 2024, with submission closing on 13th December 2024. This process aims to secure a service provider for the renewal of their VMware-based platform and infrastructure support services, which have been in place since 2021. Their current infrastructure supports approximately 250 employees based in different locations and utilises a mix of server-based applications and cloud services.

This tender represents a significant opportunity for businesses specialising in IT infrastructure support, particularly those with experience in VMware and cloud solutions. Companies of all sizes, including SMEs, are encouraged to participate, as the open procedure allows for broad competition. Successful bidders will have the chance to support Phoenix Community Housing's infrastructure needs, gaining a lucrative contract with a prominent regional authority in the housing and community amenities sector. The emphasis on both quality (60%) and price (40%) provides an even playing field for businesses that can offer high-quality service at a competitive price.

How relevant is this notice?

Notice Information

Notice Title

Infrastructure support contract - Phoenix Community Housing

Notice Description

Provision of VMware-based platform and infrastructure support services, or equivalent solutions

Lot Information

Lot 1

We have approximately 250 employees, comprising hybrid office/home based, or field-based-employees depending upon their role. We have one residential site and two smaller community sites which are linked to our Head Office by a hardware VPN. Staff working from home are able to access our cloud-based systems via their own internet connection, and legacy systems - which are published as Citrix applications - via a software VPN link to Head Office. Our Head Office has an IP VPN internet circuit, with an equivalently sized backup circuit. Our systems are a mix of Server based applications, and cloud services. Full details are provided in the appendices. We have a small support and infrastructure team based at our Head Office providing a full range of hardware and software support to the business, supported by application vendors/resellers. Phoenix's current infrastructure has been in place for several years. In 2021 we migrated our on-premise vmWare environment to VMware Cloud on Amazon Web Services. This is now due for renewal and this tender includes options around that renewal as well as other services. Full details are provided in the schedule and appendices.

Renewal: Please refer to Tender documentation for full details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04be37
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000245-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£158,667 £100K-£500K

Notice Dates

Publication Date
6 Jan 202510 months ago
Submission Deadline
13 Dec 2024Expired
Future Notice Date
Not specified
Award Date
6 Jan 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PHOENIX COMMUNITY HOUSING
Contact Name
Yasmine Draffin
Contact Email
yasmine.draffin@phoenixch.org.uk
Contact Phone
+44 8000285700

Buyer Location

Locality
LONDON
Postcode
SE6 2RP
Post Town
South East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark

Local Authority
Lewisham
Electoral Ward
Catford South
Westminster Constituency
Lewisham East

Supplier Information

Number of Suppliers
1
Supplier Name

CONVERGED IT

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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