Notice Information
Notice Title
SHCG Finance System
Notice Description
The College require a fit for purpose comprehensive and cloud-based Finance System solution. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption. The key objectives are: * To implement a secure, robust, reliable, and comprehensive Finance System solution from a single supplier. * To provide a finance system to interface with the College data management systems (principally ProSolutions student records, but also iTrent HR Payroll), to facilitate the reporting and analysis of fully informed Management Information.
Lot Information
Lot 1
We require the finance cloud software to be a COTS product which can be adapted aftermarket to the needs of our organisation. Functionality: General ledger Purchase ledger Sales ledger Project accounting Fixed assets Workflow Reporting Web service API interface option preferred Interface with MS Office Integration with HR and MIS Systems preferred Integrated AI invoice scanning and data capture Bank integrations Procurement Software We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04c02b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/038184-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48440000 - Financial analysis and accounting software package
48490000 - Procurement software package
48812000 - Financial information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Nov 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Feb 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTH HAMPSHIRE COLLEGE GROUP
- Contact Name
- JOCELYN LENN
- Contact Email
- procurement@shcg.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- FAREHAM
- Postcode
- PO14 1NH
- Post Town
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ35 South Hampshire
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Fareham
- Electoral Ward
- Fort Fareham
- Westminster Constituency
- Fareham and Waterlooville
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04c02b-2024-11-26T14:49:59Z",
"date": "2024-11-26T14:49:59Z",
"ocid": "ocds-h6vhtk-04c02b",
"description": "Please note this is a Prior Intention Notice, not a Contract Notice. No tender documents have been attached or are intended to be attached to this notice.",
"initiationType": "tender",
"tender": {
"id": "SHCG_FIN_2025",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "SHCG Finance System",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "48440000",
"description": "Financial analysis and accounting software package"
},
"mainProcurementCategory": "goods",
"description": "The College require a fit for purpose comprehensive and cloud-based Finance System solution. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption. The key objectives are: * To implement a secure, robust, reliable, and comprehensive Finance System solution from a single supplier. * To provide a finance system to interface with the College data management systems (principally ProSolutions student records, but also iTrent HR Payroll), to facilitate the reporting and analysis of fully informed Management Information.",
"lots": [
{
"id": "1",
"description": "We require the finance cloud software to be a COTS product which can be adapted aftermarket to the needs of our organisation. Functionality: General ledger Purchase ledger Sales ledger Project accounting Fixed assets Workflow Reporting Web service API interface option preferred Interface with MS Office Integration with HR and MIS Systems preferred Integrated AI invoice scanning and data capture Bank integrations Procurement Software We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48440000",
"description": "Financial analysis and accounting software package"
},
{
"scheme": "CPV",
"id": "48490000",
"description": "Procurement software package"
},
{
"scheme": "CPV",
"id": "48812000",
"description": "Financial information systems"
}
],
"deliveryAddresses": [
{
"region": "UKJ"
}
],
"deliveryLocation": {
"description": "Hampshire"
},
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2025-02-01T00:00:00Z"
},
"coveredBy": [
"GPA"
]
},
"parties": [
{
"id": "GB-UKPRN-10007928",
"name": "South Hampshire College Group",
"identifier": {
"legalName": "South Hampshire College Group",
"id": "10007928",
"scheme": "GB-UKPRN"
},
"address": {
"streetAddress": "Bishopsfield Road",
"locality": "Fareham",
"region": "UKJ35",
"postalCode": "PO141NH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "JOCELYN LENN",
"email": "Procurement@shcg.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.shcg.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
}
],
"buyer": {
"id": "GB-UKPRN-10007928",
"name": "South Hampshire College Group"
},
"language": "en"
}