Award

Facilities Management System

SOUTH YORKSHIRE POLICE

This public procurement record has 1 release in its history.

Award

03 Dec 2024 at 14:13

Award Notice
Summary of the contracting process

South Yorkshire Police has completed a procurement process for a Facilities Management System, classified under the CPV code 48421000 for a "Facilities management software package". The contract, which was awarded through a limited procurement method, involves extending the system that has been in place for seven years by an additional two years. This process falls outside the scope of the normal directive due to specific requirements for system integration and resource constraints. The procurement stage has reached the award phase, and the contract was signed on 4th November 2024, with an overall value of £174,521.66. The delivery location for the system is within the UKE region.

This tender provides substantial business opportunities, particularly for companies specialising in facilities management software. Businesses that have a large-scale operational capacity and experience with complex estate management systems would be well-suited for such opportunities. The direct award to Civica UK Ltd highlights an opportunity for other businesses to offer competitive services in future tenders, especially as the current contract extension is only a temporary solution pending a new procurement process.

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Notice Information

Notice Title

Facilities Management System

Notice Description

This is a Facilities Management System that helps to manage the end to end, day to day running of a complex Buildings Estate.

Lot Information

Lot 1

The system has been in place for 7 years under a contract and has now been extended for 2 years via STA.

Procurement Information

An over 50k STA was approved to extend the current provision whilst a new process can be undertaken. The system feeds into other systems and at this time there has not been the resource to compete for a new system, and allow time for integration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c1d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038920-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48421000 - Facilities management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£174,521 £100K-£500K

Notice Dates

Publication Date
3 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE POLICE
Contact Name
Laura Betts
Contact Email
laura.betts@southyorks.pnn.police.uk
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S9 2EH
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
Darnall
Westminster Constituency
Sheffield South East

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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