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CP2366-23 Fleet Maintenance Contract

Devon County Council

This public procurement record has 2 releases in its history.

Award

02 Apr 2025 at 08:27

Award Notice
Tender

09 Dec 2024 at 15:23

Tender Notice
Summary of the contracting process

Devon County Council has awarded the CP2366-23 Fleet Maintenance Contract for the servicing, breakdown repairs, inspection, and testing of approximately 360 fleet vehicles. The contract is divided into two Lots: Lot 1 covers the South Devon area and Lot 2 covers the North Devon area. The procurement, initiated through an open procedure, has reached the award stage with the contracts signed on 1st April 2025. The successful bidders for Lot 1 and Lot 2 are COVY Ltd t/a AC Garage Services and TJH Auto Ltd, respectively. The value of the contract for Lot 1 is £4,000,000 and Lot 2 is £3,000,000, both ending on 31st March 2030, with no renewal options.

This contract presents a significant opportunity for businesses specialising in vehicle repair and maintenance services, especially those capable of managing diverse vehicle types, including electric vehicles. SMEs like COVY Ltd t/a AC Garage Services and TJH Auto Ltd have demonstrated their capability to secure such contracts, indicating that businesses with a robust service offering and strategic regional presence can successfully compete. The need for services ranging from routine maintenance to emergency repairs, along with the potential for future electric vehicle growth, makes this an attractive prospect for established garage services and emerging specialists in fleet management.

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Notice Information

Notice Title

CP2366-23 Fleet Maintenance Contract

Notice Description

Contractors will be required to provide a wide range of vehicle services including servicing, breakdown repairs, inspection and testing (including MOT's) covering the nature and type of vehicles within the Lot along with vehicle recovery and potentially vehicle delivery and collection. It is anticipated that the contract will cover the approximately 112 vehicles.

Lot Information

Lot 1 South

Contractors will be required to provide a wide range of vehicle services including servicing, breakdown repairs, inspection and testing (including MOT's) covering the nature and type of vehicles within the Lot along with vehicle recovery and potentially vehicle delivery and collection. It is anticipated that the contract will cover the approximately 112 vehicles.

Options: Option to extend for 2 x one year.

Lot 2 North

Contractors will be required to provide a wide range of vehicle services including servicing, breakdown repairs, inspection and testing (including MOT's) covering the nature and type of vehicles within the Lot along with vehicle recovery and potentially vehicle delivery and collection. It is anticipated that the contract will cover the approximately 112 vehicles.

Options: Option to extend for 2 x one year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c5c1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012396-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
£7,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£7,000,000 £1M-£10M

Notice Dates

Publication Date
2 Apr 20251 years ago
Submission Deadline
13 Jan 2025Expired
Future Notice Date
Not specified
Award Date
1 Apr 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Devon County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK43 Devon CC
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
2
Supplier Names

COVY Ltd t/a AC Garage Services

TJH Auto ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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