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Air Conditioning, Air Handling Units, Kitchen Extracts, Smoke & Fire Dampers Services.

Hafod Housing Association

This public procurement record has 2 releases in its history.

Award

08 Sep 2026 at 14:22

Award Notice
Tender

20 Dec 2024 at 11:30

Tender Notice
Summary of the contracting process

Hafod Housing Association procured maintenance and servicing for air-conditioning systems, air-handling units, kitchen extraction systems, and smoke and fire dampers. The work falls within building-services maintenance, including damper repair and maintenance (CPV 50222100). It covers properties in Cardiff and the Vale of Glamorgan, within Hafod’s housing portfolio. These buildings are occupied by general-needs residents, older people and residents who are vulnerable or require additional support, so the service involves working carefully in occupied residential settings. The buyer is Hafod Housing Association, a housing association based in Cardiff. The requirement allowed for properties to be added or removed during the contract to reflect changes in Hafod’s property portfolio. The contracted service also includes electronic ordering, electronic payment and permitted electronic invoicing arrangements.

This procurement has been completed and awarded following an open procedure. One lot was used, although its published status is cancelled; the associated award is active and the contract is active. Five bids were received, including three from small and medium-sized enterprises, and all five were submitted electronically. The tender deadline was 31 January 2025 at 12:00, bids were opened at 12:30 that day, and the award period began at 12:30. The award was made to VECTOR COMPLIANCE LTD, an SME, and the contract was signed on 1 March 2025. The contract value is £122,802, against an estimated procurement value of £400,000. The contract period is 1,800 days, with an initial one-year term and options for two further two-year extensions. Evaluation weighted quality at 60%, contractor demonstrations at 10% and price at 30%.

This award shows demand from a housing association for a supplier able to maintain multiple types of mechanical and fire-safety equipment across occupied residential properties. A credible competitor would need qualified and experienced engineers covering air conditioning, air-handling units, kitchen extraction, smoke dampers and fire dampers, with the competence to inspect, service, repair and maintain these systems. Delivery experience in housing or other occupied premises would be relevant, particularly where residents include older, vulnerable or supported people and visits must be managed sensitively. Suppliers would also need capacity to respond across a changing property portfolio, as properties may be added or removed during the contract. The competition attracted five electronic bids, including three from SMEs, indicating that the requirement was accessible to smaller specialist compliance and building-services contractors.

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Notice Information

Notice Title

Air Conditioning, Air Handling Units, Kitchen Extracts, Smoke & Fire Dampers Services.

Notice Description

Air Conditioning, Air Handling Units, Kitchen Extracts, Smoke & Fire Dampers Services.

Lot Information

Lot 1

Hafod Housing Association (Hafod) is looking for an experienced and qualified Contractor(s) to provide the Provision of Air Conditioning, Air Handling Units, Kitchen Extracts, Smoke & Fire Dampers Services The buildings are occupied by general needs residents, elderly persons and people that are vulnerable and require additional support. The Contractor(s) shall take this into consideration while carrying out the service and visiting the buildings. The estimated start date of the Contract is February 2024. The length of the Contract is 1 years initially, with an option to extend for a further 2 + 2 years. The Contract with the awarded Contractor(s) will be made under Schedule 6 - Hafod Standard Terms and Conditions.

Options: Potential for additional properties to added or for properties to be removed throughout the lifetime of the contract, depending on hafods property portfolio

Renewal: 1 years initially, with an option to extend for a further 2 + 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ca07
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084939-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50222100 - Repair and maintenance services of dampers

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£122,802 £100K-£500K

Notice Dates

Publication Date
8 Sep 20261 months ago
Submission Deadline
31 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hafod Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 6ES
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Vale of Glamorgan
Electoral Ward
Wenvoe
Westminster Constituency
Vale of Glamorgan

Supplier Information

Number of Suppliers
1
Supplier Name

VECTOR COMPLIANCE LTD

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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