Tender

Access Control Upgrade - Supply & Installation

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Tender

23 Dec 2024 at 12:25

Tender Notice
Summary of the contracting process

The National Archives is seeking bids for the supply and installation of upgraded access control systems at its facilities in Kew, west London. The contract, titled "Access Control Upgrade - Supply & Installation," falls under the category of office and computing machinery, equipment, and supplies (excluding furniture and software packages). This procurement process is currently in the Tender stage and is following an open procedure. Interested bidders must submit their completed Non-Disclosure Agreements (NDAs) by 5pm on January 17th, 2025, with the tender period ending at 5pm on January 31st, 2025. The value of the contract is estimated at £200,000, and the new systems must be delivered by March 31st, 2025, with installation activities to be completed shortly thereafter.

This tender presents a substantial opportunity for businesses specialising in security system installations, particularly those with experience in public buildings and integration with existing systems. Companies that can efficiently supply and install various access control components, such as proximity readers and PCB controllers, are well-suited to compete. Furthermore, businesses that demonstrate expertise in ensuring minimal disruption within operational public buildings will have a competitive edge. This procurement not only offers a significant financial contract but also the prestige of working with a prominent national institution.

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Notice Information

Notice Title

Access Control Upgrade - Supply & Installation

Notice Description

The National Archives is undertaking a programme of upgrades to its door access controls. The controls are fitted to internal restricted/staff areas of its 'Kew 1' and 'Kew 2' buildings in Kew, west London. The scope of the contract being tendered is to supply and install door access controls (proximity readers and PCB controllers) plus associated software to integrate with the existing access control system. The installation activities will comprise the following: a) Removal of existing Equipment/ Controllers/ Readers b) Installation of new Equipment/ Controllers/ Readers c) Removal of redundant Equipment/ Controllers/ Readers The National Archives requires all the new Equipment/ Controllers/ Readers being supplied under this contract to be delivered on site by March 31st 2025 at the latest. The completion of all installation activities should be completed as close to March 31st 2025 as possible. This contract will include working in and around a public building. The building is open to the public 9am-5pm, Wednesday, Friday, and Saturday, 9am-7pm Tuesday and Thursday, and 11am - 4pm for the first Sunday of each month. The building must remain operational throughout the contract duration, including Monday when staff will be on site. Tender packs will be issued to potential bidders upon receipt of a completed NDA (Non-Disclosure Agreement), which must be sent to procurement@nationalarchives.gov.uk. These NDAs must be received by 5pm on January 17th, 2025.

Lot Information

Lot 1

The National Archives is undertaking a programme of upgrades to its door access controls. The controls are fitted to internal restricted/staff areas of its 'Kew 1' and 'Kew 2' buildings in Kew, west London. The scope of the contract being tendered is to supply and install door access controls (proximity readers and PCB controllers) plus associated software to integrate with the existing access control system. The installation activities will comprise the following: a) Removal of existing Equipment/ Controllers/ Readers b) Installation of new Equipment/ Controllers/ Readers c) Removal of redundant Equipment/ Controllers/ Readers The National Archives requires all the new Equipment/ Controllers/ Readers being supplied under this contract to be delivered on site by March 31st 2025 at the latest. The completion of all installation activities should be completed as close to March 31st 2025 as possible. This contract will include working in and around a public building. The building is open to the public 9am-5pm, Wednesday, Friday, and Saturday, 9am-7pm Tuesday and Thursday, and 11am - 4pm for the first Sunday of each month. The building must remain operational throughout the contract duration, including Monday when staff will be on site. Tender packs will be issued to potential bidders upon receipt of a completed NDA (Non-Disclosure Agreement), which must be sent to procurement@nationalarchives.gov.uk. These NDAs must be received by 5pm on January 17th, 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04cc9e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041398-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

51 - Installation services (except software)

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20241 years ago
Submission Deadline
31 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
TLI London
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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