Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Preparation and Supply of Community Meals (Sandwiches)

Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

24 Aug 2026 at 15:39

Award Notice
Tender

22 Jan 2025 at 16:37

Tender Notice
Summary of the contracting process

Renfrewshire Council procured preparation and supply of sandwiches and light lunches, including wraps and rolls, for its Community Meals Service. The service delivers hot and cold nutritious meals to people in the community to help them maintain independence. The requirement covered the core sandwich product range, with a separate frozen product range intended to provide continuity during a service interruption. Deliveries are made in the Renfrewshire area; frozen products were to be delivered to a central point in the Council area. This is a food supply and catering opportunity, classified under prepared sandwiches (CPV 15811511), with related community-service and catering-supply elements. The buying organisation is Renfrewshire Council, based in Paisley.

The procurement has been completed through an open procedure for an above-threshold supplies contract covered by the Government Procurement Agreement. The tender deadline and start of the award period were 21 February 2025 at 12:00 UTC. Lot 1, the core product range, was awarded to PJ'S FOODS, and its contract was signed on 30 April 2025. The contract value is £481,298.76, covering the stated period from 1 May 2025 to 30 April 2027, with two possible 12-month extensions. Lot 2, the frozen product range, was not awarded. Evaluation used price at 55% and technical quality at 45%, including samples, Fair Work First, business continuity, quality assurance, handling, packaging, delivery and complaints management. Two bids were received for Lot 1.

This requirement indicates recurring demand from Renfrewshire Council for professionally prepared sandwiches supplied into a community meals service. A credible future supplier would need experience delivering a comparable service, suitably trained and experienced staff, robust food safety controls, and appropriate registration for food production or supply. The buyer expected evidence that suppliers followed relevant food law. Strong capability would also be needed in quality assurance, storage, preparation, handling, packaging and labelling, reliable delivery, complaints escalation and resolution, and business continuity planning. Suppliers should be able to provide representative product samples and demonstrate fair work practices; community-benefit proposals were also relevant to the core range. Financial readiness includes substantial employers’ and public/products-liability insurance, motor cover, and evidence of financial stability.

How relevant is this notice?

Notice Information

Notice Title

Preparation and Supply of Community Meals (Sandwiches)

Notice Description

The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.

Lot Information

Lot 2 - Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches))

Lot 2 - Frozen Product Range The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption. As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period will be 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.

Renewal: This requirement may be subject to renewal.

Lot 1 - Core Product Range (Preparation and Supply of Community Meals (Sandwiches))

the Contract follows a procurement exercise which was conducted as an Open Procedure for an above GPA threshold supplies contract in accordance with the Public Contracts (Scotland) Regulations 2015, as amended and the Council's Standing Orders Relating to Contracts. Only Lot 1 was awarded, Lot 2 - Frozen Product Range was not awarded. Additional information: The contract period is from 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Value stated is for the entire contract period 2+1+1.

Renewal: This requirement may be subject to renewal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d590
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080478-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

75 - Administration, defence and social security services

CPV Codes

15811511 - Prepared sandwiches

39222000 - Catering supplies

75200000 - Provision of services to the community

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
£560,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£481,298 £100K-£500K

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
21 Feb 2025Expired
Future Notice Date
Not specified
Award Date
30 Apr 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

PJ'S FOODS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...