Award

MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties

BELFAST CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

04 Jun 2025 at 14:31

TenderUpdate

27 Feb 2025 at 13:55

Tender

30 Jan 2025 at 14:34

Summary of the contracting process

Belfast City Council recently awarded a Measured Term Contract for the maintenance, callout repairs, and routine service support of air conditioning and refrigeration systems at various council properties. This initiative, identified as ITT 38532, is categorised under "Miscellaneous repair and maintenance services" (CPV code 50800000), focusing on service provisions within the UK region UKN06. The procurement method utilised was an open procedure, with the contract being finalised on 15th May 2025, following a tender period that concluded on 3rd March 2025. The contract was awarded to B L Refrigeration & A/C Ltd and aims to ensure efficient and reliable maintenance of essential air conditioning services, with a significant emphasis on security and responsiveness, especially in emergencies.

This contract presents a substantial opportunity for growth, particularly for SMEs with expertise in the maintenance and servicing of air conditioning and refrigeration equipment. With the award criteria focusing 50% on cost and 50% on quality and social value, businesses that can offer cost-effective, high-quality services with significant social benefits are well-suited to compete in similar future tenders. The contract’s scope, which includes emergency callout services and compliance with regulations such as FGas leakage testing and R22 refrigerant replacement, offers potential for expanding client lists and showcasing proficiency in handling complex, regulation-compliant services. The requirement for quick response times also favours agile businesses capable of mobilising resources swiftly within Belfast and surrounding regions.

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Notice Title

MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties

Notice Description

This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered. The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is 'of the essence' with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose. Furthermore BCC wish to include: * FGas leakage testing - Regulation (EC) No 842/2006 * EPBD Air Conditioning reports - "The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009" (CIBSE Guide TM44 2012) * R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006

Lot Information

Lot 1

This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered. The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is 'of the essence' with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose. Furthermore BCC wish to include: * FGas leakage testing - Regulation (EC) No 842/2006 * EPBD Air Conditioning reports - "The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009" (CIBSE Guide TM44 2012) * R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d763
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029966-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

39717200 - Air-conditioning appliances

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

50730000 - Repair and maintenance services of cooler groups

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£560,000 £500K-£1M

Notice Dates

Publication Date
4 Jun 20258 months ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
Not specified
Award Date
14 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BELFAST CITY COUNCIL
Contact Name
Not specified
Contact Email
pmu@belfastcity.gov.uk
Contact Phone
+44 2890320202

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast

Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

B L REFRIGERATION & A/C

Open Contracting Data Standard (OCDS)

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