Hard FM Services ELFT

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04db3e-2025-07-28T12:13:54+01:00",
    "date": "2025-07-28T12:13:54+01:00",
    "ocid": "ocds-h6vhtk-04db3e",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04db3e",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Hard FM Services ELFT",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "70330000",
            "description": "Property management services of real estate on a fee or contract basis"
        },
        "mainProcurementCategory": "services",
        "description": "o The scope of the hard FM contract includes statutory compliance, reactive and planned maintenance, and sustainability initiatives, which require bidders to propose tailored and innovative solutions.<br/>o ELFT operates a diverse estate with varying building types, including hospitals, community health centers, and administrative offices, necessitating flexibility in delivery models.",
        "value": {
            "amount": 12000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "o The scope of the hard FM contract includes statutory compliance, reactive and planned maintenance, and sustainability initiatives, which require bidders to propose tailored and innovative solutions.<br/>o ELFT operates a diverse estate with varying building types, including hospitals, community health centers, and administrative offices, necessitating flexibility in delivery models.",
                "value": {
                    "amount": 12000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "options to extend for a further two twelve-month periods,, reviewed annually, with a final end date of 1st September 2030."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The selection stage is the first stage of the procurement process and completed SQs will be assessed against the selection criteria to arrive at a short-list of Tenderers who will be invited to submit tenders at the second stage of the procurement process. It is intended that three Tenderers will be invited to submit tenders although the University reserves the right to change this number. In accordance with regulation 65(7) of the Public Contracts Regulations 2015 (\"PCRs\"), the Trust also reserves the right to only invite those Tenderers meeting the selection criteria even if this falls below the statutory minimum number of three."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
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                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI42"
                    },
                    {
                        "region": "UKI42"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
        "communication": {
            "atypicalToolUrl": "https://health-family.force.com/s/Welcome"
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2025-04-03T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-06T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-08-26T23:59:59+01:00"
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "Any review proceedings should be promptly brought to the attention of the Chief Financial Officer of the University at the address provided above and will be dealt with in accordance<br/><br/>with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the<br/><br/>University will incorporate a minimum 10-calendar day standstill period from the date information on the award of the contract is communicated to tenderers.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "PS12,310,000.00"
                        },
                        "newValue": {
                            "text": "PS18.650,000.00"
                        },
                        "where": {
                            "section": "II.1.5.1"
                        }
                    }
                ]
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-136907",
            "name": "East London NHS foundation Trust",
            "identifier": {
                "legalName": "East London NHS foundation Trust"
            },
            "address": {
                "streetAddress": "The Robert Dolan House",
                "locality": "london",
                "region": "UKI42",
                "postalCode": "E18DE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Harpreet bhachu",
                "email": "harpreet.bhachu2@nhs.net",
                "url": "https://health-family.force.com/s/Welcome"
            },
            "roles": [
                "buyer",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.elft.nhs.uk/",
                "buyerProfile": "https://www.elft.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "email": "elft.procurement@nhs.net"
                }
            ]
        },
        {
            "id": "GB-FTS-2163",
            "name": "High Court of Justice for England and Wales",
            "identifier": {
                "legalName": "High Court of Justice for England and Wales"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-3146",
            "name": "East London NHS Foundation Trust",
            "identifier": {
                "legalName": "East London NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "9 Alie Street",
                "locality": "London",
                "region": "UKI42",
                "postalCode": "E1 8DE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Harpreet Bhachu",
                "telephone": "+44 2076554000",
                "email": "harpreet.bhachu2@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.elft.nhs.uk/",
                "buyerProfile": "https://www.elft.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Hard FM contract property management Estates"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-69301",
            "name": "CBRE Managed Services Limited",
            "identifier": {
                "legalName": "CBRE Managed Services Limited"
            },
            "address": {
                "locality": "London",
                "region": "UKI4",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-118033",
            "name": "NHS England",
            "identifier": {
                "legalName": "NHS England"
            },
            "address": {
                "streetAddress": "7&8 Wellington Place",
                "locality": "Leeds",
                "postalCode": "LS1 4AP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.england.nhs.uk//"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-3146",
        "name": "East London NHS Foundation Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "042977-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-69301",
                    "name": "CBRE Managed Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "042977-2025-1",
            "awardID": "042977-2025-1",
            "status": "active",
            "dateSigned": "2025-07-23T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
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                "measure": "bids",
                "relatedLot": "1",
                "value": 12
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 12310000,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 12310000,
                "currency": "GBP"
            }
        ]
    }
}