Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)

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    "date": "2025-06-23T09:43:18+01:00",
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    "tender": {
        "id": "IA3300",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Electoral Printing and Mailing Services for South Staffordshire District Council (SSDC)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79823000",
            "description": "Printing and delivery services"
        },
        "mainProcurementCategory": "services",
        "description": "South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' printing and mailing services for the annual canvass and elections which the Returning Officer of SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local Government (MHCLG) or other Official guidance and timescales. This will include production of: * Canvass Forms * Invitation to Register Forms (ITRs) * Household Notification Letters Polling Cards * Postal Voting Packs (PVs) * Ballot Papers SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict electoral services deadlines as set out in legislation, including electoral registration and elections. The successful Supplier must have the ability to interface with Xpress electoral management software system, and be able to offer an Election Printing Service that will facilitate seamless secure transfer of appropriate data.",
        "value": {
            "amount": 250000,
            "currency": "GBP"
        },
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                "id": "1",
                "description": "Print and delivery service for planned and ad hoc election material. This will include production of: * Canvass Forms * Invitation to Register Forms (ITRs) * Household Notification Letters Polling Cards * Postal Voting Packs (PVs) * Ballot Papers",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
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                            "type": "price",
                            "description": "40%"
                        }
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                "value": {
                    "amount": 250000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-06-01T00:00:00+01:00",
                    "endDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This provision will be a perpetual need of South Staffordshire District Council, therefore, this will be procured in the same or similar method. NB - this provision may change depending on the outcome of local government devolution."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": true,
                "options": {
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                    {
                        "region": "UKG24"
                    },
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                        "region": "UKG24"
                    }
                ],
                "deliveryLocation": {
                    "description": "South Staffordshire Council Council Offices Wolverhampton Road Codsall WV8 1PX"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-03-07T12:00:00Z"
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        "bidOpening": {
            "date": "2025-03-07T12:30:00Z"
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        "hasRecurrence": true,
        "coveredBy": [
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    },
    "parties": [
        {
            "id": "GB-FTS-10310",
            "name": "Staffordshire County Council",
            "identifier": {
                "legalName": "Staffordshire County Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "1 Staffordshire Place",
                "locality": "STAFFORD",
                "region": "UKG24",
                "postalCode": "ST162LP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Nathaniel Taylor",
                "telephone": "+44 1785854658",
                "email": "nathaniel.taylor@staffordshire.gov.uk",
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                "postalCode": "ST162DH",
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