Award

Supply of Automated Digitisation Workstations

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

18 Mar 2025 at 09:42

Award

14 Feb 2025 at 10:09

Summary of the contracting process

Historic Environment Scotland (HES) has completed the procurement process for the supply of six automated digitisation workstations, designed to be used by the National Collection of Aerial Photography (NCAP). The contracting authority, located in Edinburgh (UKM75), operates within the Laboratory, optical and precision equipments industry category. The procurement process began as a tender and has now reached the award stage. Key dates include the award dates of 14 February 2025 and 13 March 2025, with contracts valued at £190,000 and £198,000, respectively, signed with Hartech Automation Limited, the sole supplier.

This procurement offers promising opportunities for businesses specialising in the development and supply of advanced digitisation equipment. The contract has been awarded to Hartech Automation Limited, due to their successful development of a prototype workstation tailored for automated digitisation of pre-1970s aerial film, highlighting potential for unique niche market solutions. Small and medium enterprises (SMEs) in the precision equipment industry, particularly those focusing on bespoke technology solutions, could greatly benefit from similar future opportunities provided by HES, enhancing their growth potential through innovative projects requiring specialised technical solutions.

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Notice Title

Supply of Automated Digitisation Workstations

Notice Description

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of six automated digitisation workstations

Lot Information

Lot 1

Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The contract will be for the supply of six automated digitisation workstations, to be used by the National Collection of Aerial Photography (NCAP), following the successful development of a prototype for the automated digitisation of pre-1970s aerial film

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Procurement Information

HES intends to award to the Supplier on the basis that competition is absent for technical reasons. On the basis no scanning workstations are available in the marketplace for the automated digitisation of pre-1970s aerial film, a procurement exercise was undertaken by Historic Environment Scotland in 2024 for the development of a prototype bespoke solution. This procurement exercise was undertaken using the Public Contracts Scotland 'Quick Quotes' Portal (Reference - 747743), which resulted in a contract being awarded to the Supplier. In January 2025 the prototype workstation successfully passed acceptance testing by the NCAP team. The supply of the workstations can therefore only be provided by the supplier.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04df0d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009808-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)


CPV Codes

38000000 - Laboratory, optical and precision equipments (excl. glasses)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£388,000 £100K-£500K

Notice Dates

Publication Date
18 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

HARTECH AUTOMATION

Open Contracting Data Standard (OCDS)

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