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Air Conditioning and Air Handling System Maintenance

South Wales Fire and Rescue Service

This public procurement record has 2 releases in its history.

Award

07 Jul 2025 at 08:51

Award Notice
Tender

20 Feb 2025 at 14:00

Tender Notice
Summary of the contracting process

The procurement process focused on the maintenance of air conditioning and air handling systems has been completed by the South Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA). The project consisted of contracts to provide repair and maintenance services, classified under CPV code 50712000. Located in the UK region of South and Mid Wales, the procurement pertained to engineering services for mechanical building installations and involved an open procurement method. The process, led by SWFRS, was finalized with contract awards to Riverside Industrial Equipment Limited on 27th May 2025. The procurement, conducted as an open procedure, reached the award stage for each buyer with a total contract value of £150,000 across both lots. Key deadlines included bid submission closure on 28th March 2025, with the tender period previously commencing on the same date.

This tender represents a significant opportunity for businesses in the mechanical repair and maintenance industry, particularly those experienced in managing complex HVAC systems. Companies with expertise in engineering services for air conditioning and air handling systems, specifically those experienced in working with public sector organisations, are well-suited to compete. The emphasis on quality criteria such as training, competency, and sustainability highlights the importance of service excellence and innovative solutions. This procurement provides a platform for large and SME engineering firms that can demonstrate stringent quality controls and hold relevant certifications necessary to undertake such public contracts.

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Notice Information

Notice Title

Air Conditioning and Air Handling System Maintenance

Notice Description

South Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA) were each seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout (SWFRS & MWWFRA) estates.

Lot Information

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the SWFRS Estate.

Renewal: The term of the contract will be 2 years with an option to extend, at the sole discretion of the FRS, for up to an additional 2 years.

Mid and West Wales Fire and Rescue Authority

Mid and West Wales Fire and Rescue Authority (MWWFRA) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the MWWFRA estate.

Renewal: The term of the contract will be 2 years with an option to extend, at the sole discretion of FRS/FRA, for up to an additional 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e507
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037626-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39717200 - Air-conditioning appliances

50000000 - Repair and maintenance services

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
7 Jul 20251 years ago
Submission Deadline
28 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Feb 27 if extension is not taken Feb 29 if full extension is taken

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Wales Fire and Rescue Service
Additional Buyers

Mid and West Wales Fire and Rescue Authority

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANTRISANT
Postcode
CF72 8LX
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Llantrisant and Talbot Green
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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