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ID 5751799 - TEO - Stenography Services for NI Public Inquiries

The Excutive Office

This public procurement record has 2 releases in its history.

Award

08 Jul 2025 at 11:29

Award Notice
Tender

20 Feb 2025 at 16:20

Tender Notice
Summary of the contracting process

The Executive Office has successfully concluded the procurement process for the provision of stenography services for Northern Ireland public inquiries under the contract titled "ID 5751799 - TEO - Stenography Services for NI Public Inquiries". This procurement, classified under law courts-related administrative services, was awarded to GWEN MALONE STENOGRAPHY COMPANY. The contract, valued at up to £3 million, underscores a demand-driven approach with no guaranteed level of work specified. Key locations include Bradford Court and Corn Exchange in Belfast, with flexibility for ad-hoc services across the UK and Republic of Ireland. The open procedure was the chosen method, and a full review compliant with the Public Contracts Regulations 2015 ensured a fair process, which commenced with a tender stage on 24 March 2025.

This tender presents significant opportunities for businesses specialising in legal and administrative support services, especially those skilled in stenography, transcription, and interpretation. The emphasis on providing accurate and timely transcripts necessitates reliable service providers who can ensure high-quality performance and adaptability to location demands. This contract's flexible nature and high standards for contract performance make it well-suited for experienced service providers that can deliver innovative and efficient solutions. Businesses able to leverage technology for electronic ordering and invoicing will find further advantage, positioning them to meet the expectations of timeliness and cost-effectiveness while contributing to the growing demand for administrative support in public inquiries.

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Notice Information

Notice Title

ID 5751799 - TEO - Stenography Services for NI Public Inquiries

Notice Description

To assist the Chairs in implementing the Inquiries as required by their separate Terms of Reference, the Inquiries Act 2005 and Inquiry Rules 2006, bespoke Inquiry legislation, and the Protocols, and with a particular emphasis on fairness, cost-effectiveness and timeliness, the Northern Ireland Civil Service and the Northern Ireland Office wish to procure stenography and transcription services to support multiple concurrent inquiries. The Contractor must provide the following, Provision of accurate, real-time transcripts of oral hearings (including translated versions, if required); Provision of daily finalised transcripts for Inquiry records within two hours of the end of the oral hearing; and * Initially inquiry locations are expected to be (this will be determined by each inquiry): Bradford Court, 1 Bradford Court, Galwally, Belfast and Corn Exchange, 31 Gordon Street, Belfast. The Contractor will also be required to provide ad-hoc stenography and transcription services at external locations across the UK or in the Republic of Ireland.

Lot Information

Lot 1

To assist the Chairs in implementing the Inquiries as required by their separate Terms of Reference, the Inquiries Act 2005 and Inquiry Rules 2006, bespoke Inquiry legislation, and the Protocols, and with a particular emphasis on fairness, cost-effectiveness and timeliness, the Northern Ireland Civil Service and the Northern Ireland Office wish to procure stenography and transcription services to support multiple concurrent inquiries. The Contractor must provide the following, Provision of accurate, real-time transcripts of oral hearings (including translated versions, if required); Provision of daily finalised transcripts for Inquiry records within two hours of the end of the oral hearing; and * Initially inquiry locations are expected to be (this will be determined by each inquiry): Bradford Court, 1 Bradford Court, Galwally, Belfast and Corn Exchange, 31 Gordon Street, Belfast. The Contractor will also be required to provide ad-hoc stenography and transcription services at external locations across the UK or in the Republic of Ireland. Additional information: Option to extend for up to two further periods of twelve months

Options: Option to extend for up to two further periods of twelve months each

Renewal: Option to extend for up to two further periods of twelve months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e577
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038169-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

75231100 - Law-courts-related administrative services

79530000 - Translation services

79540000 - Interpretation services

79550000 - Typing, word-processing and desktop publishing services

79551000 - Typing services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£3,000,000 £1M-£10M

Notice Dates

Publication Date
8 Jul 20251 years ago
Submission Deadline
24 Mar 2025Expired
Future Notice Date
Not specified
Award Date
1 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Excutive Office
Additional Buyers

The Excutive OFfice

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT4 3TT
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Stormont
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

GWEN MALONE STENOGRAPHY COMPANY

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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