Tender

Automatic Door Servicing, Maintenance and Reactive Repairs

UNIVERSITY OF YORK

This public procurement record has 1 release in its history.

Tender

21 Feb 2025 at 11:37

Summary of the contracting process

The University of York is seeking tenders for the provision of Automatic Door Servicing, Maintenance, and Reactive Repairs at its Heslington and Kings Manor campus sites in York. This open tender, identified as UY PROC 1075, falls under the services category and involves maintaining various automatic door systems, including sliding doors, garage doors, gates, access gates, and shutters. The tendering process is currently active, with the submission deadline set for 28 March 2025, and the contract is scheduled to commence on 1 August 2025. The contract period is for 24 months, with a possible extension of up to 36 months, making the total potential contract duration 60 months.

This tender presents significant growth opportunities for businesses specialising in repair and maintenance services of building installations. Companies with expertise in automatic door systems, including brands like Besam and Dorma, and the capability to provide comprehensive servicing, maintenance, and reactive repair services will find this contract particularly suitable. Successful contractors will benefit from a stable partnership with the University, becoming the preferred service provider for over 400 automatic doors across three campus sites. The opportunity demands high standards of reliability and quality, making it ideal for well-established businesses looking to reinforce or expand their presence in the education sector’s maintenance services market.

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Notice Title

Automatic Door Servicing, Maintenance and Reactive Repairs

Notice Description

The University of York is in possession of a wide variety of automatic door systems and wishes to appoint a contract to a single contractor for the provision of annual servicing, maintenance and reactive repairs, to be carried out at the University's Heslington Campus. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider and required to maintain all of the University's automatic and roller shutter doors.

Lot Information

Lot 1

The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer. Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age. The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider For full details of the requirements please access the full invitation to tender pack within the In-Tend portal: https://in-tendhost.co.uk/york/aspx/Home

Renewal: The contract shall be awarded for a period of 24 months commencing on the 1st August 2025. There will then be an extension period of up to 36 months available, taking the total available contract term to 60 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e625
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006623-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services


CPV Codes

44221230 - Sliding doors

44221240 - Garage doors

44221300 - Gates

44221310 - Access gates

44221400 - Shutters

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
28 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Rob Allan
Contact Email
rob.allan@york.ac.uk
Contact Phone
+44 1904328214

Buyer Location

Locality
YORK
Postcode
YO10 5DD
Post Town
York
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York

Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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