Warehousing, Logistics and Fulfilment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e696-2025-11-18T13:31:26Z",
    "date": "2025-11-18T13:31:26Z",
    "ocid": "ocds-h6vhtk-04e696",
    "description": "Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity.Ordnance Survey is carrying out this procurement under the open procedure pursuant to the Public Contracts Regulations 2015 (as amended). In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract Ordnance Survey will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10-day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion and return of the selection questionnaire (SQ) and ITT i(n accordance with the requirements set out in the ITT by the time limit in section IV.2.2) above).Bidders should note that the procurement documents (including the contract documentation) are draft documents at this stage, providing indicative information of OS's intended approach in the procurement process and are for general information only.Ordnance Survey reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure. Ordnance Survey reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.",
    "initiationType": "tender",
    "tender": {
        "id": "BS.0178",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Warehousing, Logistics and Fulfilment",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63120000",
            "description": "Storage and warehousing services"
        },
        "mainProcurementCategory": "services",
        "description": "Ordnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. Further information on us can be found on our website http://www.os.uk. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. The Ordnance Survey Consumer business unit is responsible for all retail products made available via an omni channel approach - direct to end customer and via retail/wholesale trade channels. Product categories include OS Paper Maps, OS Active Maps, guidebooks and outdoor accessories.The requirement is for professionally managed, cost-effective outsourced Warehousing, Logistics and Fulfilment Services. OS are seeking a Supplier with the capabilities and capacity to:* Suitably store and manage OS stock.* Receive and book st",
        "value": {
            "amount": 4500000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Ordnance Survey Ltd (OS) is Britain's mapping agency and is responsible for the surveying, production, maintenance and marketing of a wide range of geographic information, relied on by government, business and individuals. Further information on us can be found on our website http://www.os.uk. OS is a private limited company (company registration number 09121572), and the entire share capital is owned by the Department for Science, Innovation and Technology. The Ordnance Survey Consumer business unit is responsible for all retail products made available via an omni channel approach - direct to end customer and via retail/wholesale trade channels. Product categories include OS Paper Maps, OS Active Maps, guidebooks and outdoor accessories.The requirement is for professionally managed, cost-effective outsourced Warehousing, Logistics and Fulfilment Services. OS are seeking a Supplier with the capabilities and capacity to:* Suitably store and manage OS stock.* Receive and book stock into the warehouse.* Arrange the collection of products from the OS Printing and Finishing Provider.* Fulfil orders for both ecommerce and wholesale trade/retail customers.* Ensure delivery to the end customer* Manage the full returns process of both ecommerce consumers and trade customers* Meet the OS Mapping for Emergency requirement.The estimated contract value is up to PS1.8m for the initial two-year contract term.",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract length will be for an initial two years starting on the Commencement Date, with the option to extend three times for a period of 12 months each (2+1+1+1). Therefore, if all extensions were taken, the full length of the contract would be for five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63120000",
                        "description": "Storage and warehousing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63121000",
                        "description": "Storage and retrieval services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63121100",
                        "description": "Storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63100000",
                        "description": "Cargo handling and storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63122000",
                        "description": "Warehousing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42965100",
                        "description": "Warehouse management system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44614100",
                        "description": "Storage bins"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44613400",
                        "description": "Storage containers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39173000",
                        "description": "Storage units"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/os/",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-25T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2025-03-25T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-25T12:00:00Z",
            "address": {
                "streetAddress": "UK"
            }
        },
        "hasRecurrence": true,
        "reviewDetails": "In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).",
        "recurrence": {
            "description": "The contract length will be for two years with the option to extend three times for period of up to 12 months each (2+1+1+1). Therefore, if all extensions were taken, the full length of the contract would be for five years."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-5981",
            "name": "Ordnance Survey Limited",
            "identifier": {
                "legalName": "Ordnance Survey Limited"
            },
            "address": {
                "streetAddress": "Explorer House, Adanac Drive",
                "locality": "Southampton",
                "region": "UK",
                "postalCode": "SO16 0AS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sarah Gatt",
                "telephone": "+44 2380055163",
                "email": "sarah.gatt@os.uk",
                "url": "https://in-tendhost.co.uk/os/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.os.uk/",
                "buyerProfile": "https://in-tendhost.co.uk/os/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Public Corporation"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "10"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3286",
            "name": "High Courts of Justice",
            "identifier": {
                "legalName": "High Courts of Justice"
            },
            "address": {
                "streetAddress": "The Royal Court of Justice",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-166841",
            "name": "Michael Davies & Associates Limited",
            "identifier": {
                "legalName": "Michael Davies & Associates Limited"
            },
            "address": {
                "streetAddress": "Client Support Centre, Walker Park, Blackamoor Road",
                "locality": "Blackburn",
                "region": "UKD41",
                "postalCode": "BB1 2LG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-5981",
        "name": "Ordnance Survey Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "074766-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Warehousing, Logistics and Fulfilment Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-166841",
                    "name": "Michael Davies & Associates Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "074766-2025-1-1",
            "awardID": "074766-2025-1-1",
            "title": "Warehousing, Logistics and Fulfilment Services",
            "status": "active",
            "value": {
                "amount": 4400000,
                "currency": "GBP"
            },
            "dateSigned": "2025-09-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 9
            }
        ]
    }
}