Academies for Character & Excellence - Provision of Fire & Security Servicing & Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e710-2025-09-12T15:53:23+01:00",
    "date": "2025-09-12T15:53:23+01:00",
    "ocid": "ocds-h6vhtk-04e710",
    "description": "(MT Ref:235222)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04e710",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Academies for Character & Excellence - Provision of Fire & Security Servicing & Maintenance",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79710000",
            "description": "Security services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following: a. Fire Alarms b. Fire Extinguishers & Hoses c. Emergency Lighting d. Access Control e. CCTV f. Intruder Alarms g. Disabled Refuge",
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "2",
                "title": "Devon & Torbay",
                "description": "The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following: a. Fire Alarms b. Fire Extinguishers & Hoses c. Emergency Lighting d. Access Control e. CCTV f. Intruder Alarms g. Disabled Refuge Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed). With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the Fire and Security Servicing provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Maintain a safe and healthy environment on school premises concerning the delivery of the Fire and Security Servicing. d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried out for all sites by a competent person. e. Implement a system of checks to ensure the effectiveness of the controls and other activities. f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by suitably competent persons. g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). k. Hold records of all relevant activity, retained for a minimum of 5 years. l. Be responsible for all legal, and health and safety requirements in delivering the services. Schools in Lot 2: Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy St John's Church of England Primary School Trinity CofE Primary and Nursery School",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option of 2 further 1 year extensions (3+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "options": {
                    "description": "To add additional schools that join the Trust"
                }
            },
            {
                "id": "3",
                "title": "All Schools",
                "description": "The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following: a. Fire Alarms b. Fire Extinguishers & Hoses c. Emergency Lighting d. Access Control e. CCTV f. Intruder Alarms g. Disabled Refuge Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed). With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the Fire and Security Servicing provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Maintain a safe and healthy environment on school premises concerning the delivery of the Fire and Security Servicing. d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried out for all sites by a competent person. e. Implement a system of checks to ensure the effectiveness of the controls and other activities. f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by suitably competent persons. g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). k. Hold records of all relevant activity, retained for a minimum of 5 years. l. Be responsible for all legal, and health and safety requirements in delivering the services. Schools in Lot 3: Ashill Community Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Stockland Church of England Primary Academy The Hayloft Winsham Primary School Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy St John's Church of England Primary School Trinity CofE Primary and Nursery School",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option of 2 further 1 year extensions (3+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "options": {
                    "description": "To add schools who join the Trust"
                }
            },
            {
                "id": "1",
                "title": "Somerset",
                "description": "The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following: a. Fire Alarms b. Fire Extinguishers & Hoses c. Emergency Lighting d. Access Control e. CCTV f. Intruder Alarms g. Disabled Refuge Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed). With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the Fire and Security Servicing provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Maintain a safe and healthy environment on school premises concerning the delivery of the Fire and Security Servicing. d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried out for all sites by a competent person. e. Implement a system of checks to ensure the effectiveness of the controls and other activities. f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by suitably competent persons. g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). k. Hold records of all relevant activity, retained for a minimum of 5 years. l. Be responsible for all legal, and health and safety requirements in delivering the services. Schools in Lot 1: Ashill Community Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Stockland Church of England Primary Academy The Hayloft Winsham Primary School",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option of 2 further 1 year extensions (3+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "options": {
                    "description": "To add additional schools that join the Trust"
                }
            }
        ],
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35100000",
                        "description": "Emergency and security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35121000",
                        "description": "Security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35125300",
                        "description": "Security cameras"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK43"
                    },
                    {
                        "region": "UKK43"
                    }
                ],
                "deliveryLocation": {
                    "description": "Devon Schools"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35100000",
                        "description": "Emergency and security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35121000",
                        "description": "Security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35125300",
                        "description": "Security cameras"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK43"
                    },
                    {
                        "region": "UKK"
                    }
                ],
                "deliveryLocation": {
                    "description": "All Schools"
                },
                "relatedLot": "3"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31625100",
                        "description": "Fire-detection systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31625200",
                        "description": "Fire-alarm systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35100000",
                        "description": "Emergency and security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35121000",
                        "description": "Security equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35125300",
                        "description": "Security cameras"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK43"
                    },
                    {
                        "region": "UKK23"
                    }
                ],
                "deliveryLocation": {
                    "description": "Somerset Schools"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-04-10T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-04-10T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-04-10T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-04-10T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2025-04-22T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-04-10T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2025-04-22T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "to enable site visits to be offered"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-139074",
            "name": "Academies for Character & Excellence",
            "identifier": {
                "legalName": "Academies for Character & Excellence"
            },
            "address": {
                "streetAddress": "Pathfields",
                "locality": "Totnes",
                "region": "UK",
                "postalCode": "TQ9 5TZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sam Ward",
                "email": "sam.ward@acexcellence.co.uk",
                "url": "https://www.mytenders.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.acexcellence.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "email": "sam.ward@acexcellence.co.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        },
        {
            "id": "GB-FTS-158944",
            "name": "Academies for Character & Excellence: ACE (Secondary Acct: PHP Law)",
            "identifier": {
                "legalName": "Academies for Character & Excellence: ACE (Secondary Acct: PHP Law)"
            },
            "address": {
                "streetAddress": "Pathfields",
                "locality": "Totnes",
                "region": "UKK4",
                "postalCode": "TQ9 5TZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sam Ward",
                "telephone": "+44 7599520336",
                "email": "sam.ward@acexcellence.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.acexcellence.co.uk",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43240",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-160744",
            "name": "Severnside Security Ltd",
            "identifier": {
                "legalName": "Severnside Security Ltd"
            },
            "address": {
                "streetAddress": "1 Ambrose House, Meteor Court",
                "locality": "Gloucester",
                "region": "UK",
                "postalCode": "GL4 3GG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7780293085"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-158946",
            "name": "Academies for Excellence & Character Multi Academy Trust School Catering Services Provision",
            "identifier": {
                "legalName": "Academies for Excellence & Character Multi Academy Trust School Catering Services Provision"
            },
            "address": {
                "streetAddress": "Pathfields, Totnes,",
                "locality": "South Devon",
                "postalCode": "TQ9 5TZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "sam.ward@acexcellence.co.uk"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.acexcellence.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-158944",
        "name": "Academies for Character & Excellence: ACE (Secondary Acct: PHP Law)"
    },
    "language": "en",
    "awards": [
        {
            "id": "056306-2025-1",
            "relatedLots": [
                "2"
            ],
            "title": "Devon & Torbay",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "056306-2025-2",
            "relatedLots": [
                "1"
            ],
            "title": "Somerset",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "056306-2025-3",
            "relatedLots": [
                "3"
            ],
            "title": "All Schools",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-160744",
                    "name": "Severnside Security Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "056306-2025-3",
            "awardID": "056306-2025-3",
            "title": "All Schools",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2025-09-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "3",
                "value": 10
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 9
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 10
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 10
            }
        ]
    }
}