Award

Procuring Room Occupancy & Monitoring System

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 1 release in its history.

Award

04 Mar 2025 at 13:57

Award Notice
Summary of the contracting process

Sheffield Hallam University is seeking to enhance its existing room occupancy and monitoring system through a procurement process under the information technology services category. The University, located in Sheffield, United Kingdom (Region: UKE32), has completed the award stage of this contract. The procurement method used was a direct award under the G-Cloud 14 framework without prior publication of a call for competition, ensuring compliance as per UK public procurement regulations. The signed contract with HUBSTAR SYSTEMS LIMITED on 4th March 2025 is valued at £212,505, aimed at adding sensor technology to improve occupancy data accuracy.

This tender represents a significant opportunity for businesses specialising in advanced sensor technology and systems integration within workplace settings. It is particularly suitable for companies capable of providing innovative solutions that ensure seamless integration with existing infrastructure, service continuity, and cost efficiency. The contract's focus on enhancing building intelligence and sustainability aligns with ongoing trends towards smart campus solutions, making it an attractive prospect for technology providers looking to grow their portfolio in the educational sector. Businesses that can meet the precise technical and operational needs outlined by Sheffield Hallam University will find this a conducive opportunity for market expansion and strategic partnership.

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Notice Information

Notice Title

Procuring Room Occupancy & Monitoring System

Notice Description

Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings.

Lot Information

Lot 1

Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings. For that purpose Sheffield Hallam University (SHU) intends to directly award a new contract to Lone Rooftop B.V. (Hubstar) under G-Cloud 14, Lot 2, for the continued provision of occupancy analytics and building intelligence solutions. This ensures regulatory compliance, service continuity, and seamless integration with SHU's existing infrastructure, while supporting cost efficiency, sustainability, and future scalability.

Procurement Information

The direct award of this contract to Hubstar Systems Ltd under G-Cloud 14, Lot 2 is lawful under UK public procurement regulations, as it follows the framework agreement established by Crown Commercial Service (CCS). The G-Cloud 14 framework permits direct awards, enabling the University to appoint a supplier without reopening competition, provided the selected services align with its requirements. Hubstar, as an approved supplier under Lot 2, fully meets the University's operational and technical needs. Furthermore, there is no reasonable alternative that provides the same level of integration, continuity, and cost efficiency. Transitioning to a new supplier would result in significant costs, operational disruptions, and system reconfiguration challenges, making a full tender process unnecessary. This direct award ensures compliance with procurement regulations, service continuity, and value for money, while supporting the University's strategic objectives.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e95d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007852-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£212,505 £100K-£500K

Notice Dates

Publication Date
4 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Chathuri Nirukshika
Contact Email
c.nirukshika@shu.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

HUBSTAR SYSTEMS

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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