{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ee90-2025-04-25T13:12:40+01:00",
    "date": "2025-04-25T13:12:40+01:00",
    "ocid": "ocds-h6vhtk-04ee90",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-11075564",
            "name": "Dartmoor Multi Academy Trust",
            "identifier": {
                "scheme": "GB-COH",
                "id": "11075564"
            },
            "address": {
                "streetAddress": "Wardhayes, Simmons Way,",
                "locality": "Okehampton",
                "postalCode": "EX20 1PU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Michael Coles",
                "email": "mcoles@dmatschools.org.uk",
                "telephone": "+44 1409 259613"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://dartmoormat.org.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "The Brutus Centre, Station Road, Totnes, TQ9 5R",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Josie Medforth",
                "email": "josie.medforth@phplaw.co.uk",
                "telephone": "+447857426127"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Consultant",
            "details": {
                "url": "https://www.phplaw.co.uk"
            }
        },
        {
            "id": "GB-PPON-PXTN-3178-CNXJ",
            "name": "Dartmoor Multi Academy Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXTN-3178-CNXJ"
            },
            "address": {
                "streetAddress": "Wardhayes, Simmons Way",
                "locality": "Okehampton",
                "postalCode": "EX20 1PU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Josie Medforth",
                "email": "josie.medforth@phplaw.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://dartmoormat.org.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXTN-3178-CNXJ",
        "name": "Dartmoor Multi Academy Trust"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "If you would like to participate in the Preliminary Market Engagement process please email tenders@phplaw.co.uk and an Instruction Pack will be emailed to you. This will include the Introduction Information to the project, the technical specifications from the school audits and the link to the MS Form which will enable you to complete a questionnaire. In addition, there is a preliminary market engagement virtual meeting available to attend, which you can join via MS Teams, Meeting ID: 329 972 062 270 Passcode: LD28se9f. This is for Tuesday 25th March at 12 noon.",
                "dueDate": "2025-03-24T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "009947-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009947-2025",
                "datePublished": "2025-03-18T15:17:35Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DMAT01.22",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Dartmoor Multi Academy Trust Network Infrastructure Upgrade",
        "description": "Dartmoor Multi-Academy Trust strategic aim is to improve its services across 17 educational institutions, to achieve the guidelines set by the Department for Education (DfE). The initiative was prompted by the critical need for a resilient, secure, and high-performing digital infrastructure to support the Trust's educational objectives. NGC Networks, in collaboration with Transformative were commissioned to undertake an audit of the Switch Level Network for each school and propose an action plan to deliver the improvements needed to deliver the project outcomes. Whilst the Trust's aim is to deliver the improvements at all schools, this is likely to take a number of years over a phased approach due to the costs involved. Therefore, the Trust have initially prioritised works to be completed at the following two sites, with the tender being published by the end of the Spring Term 2025, with the works to be delivered during the summer holidays 2025. a. Holsworthy College b. Okehampton College Contractors are referred to the following that provides the DfE guidance that was used in the audit of IT infrastructure at each school site to identify the required standards and improvements: https://www.gov.uk/guidance/meeting-digital-and-technology-standards-in-schools-and-colleges A programme of AD surveys is being undertaken at all schools during the Easter holidays, with any required asbestos removal works being programmed in for the first two weeks of the summer holidays. Until these surveys are available, the impact of these works won't be fully known. The current plan is to schedule in the IT infrastructure works for the remaining four weeks of the summer holidays. This timescale may be able to be extended if the IT infrastructure can be organised around the asbestos removal, for example, Okehampton has separate buildings on site. Or, if minimal or no asbestos removal is needed. The programme can be extended into future holiday periods to complete the works, but the Schools must be left fully operational in the interim. The current plan also needs to factor in the need to keep both colleges operational during the summer holidays due to central staff working, lettings and the management of exam results. There is a virtual Q&A on the 22nd April at 11am There are site visits, on Wednesday 16th April at Okehampton College and Thursday 17th April at Holsworthy College. Tenderers who wish to participate are requested to register for the virtual Q&A and/or the site visits via the tendering portal.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32420000",
                        "description": "Network equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32400000",
                        "description": "Networks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51000000",
                        "description": "Installation services (except software)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-07-28T00:00:00+01:00",
                    "endDate": "2026-07-27T23:59:59+01:00",
                    "maxExtentDate": "2027-09-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "cancelled",
                "value": {
                    "amountGross": 660000,
                    "amount": 550000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Proposed Solution",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Case Study",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Project Team",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical Capabilities",
                            "numbers": [
                                {
                                    "number": 2.5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Project Management",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Innovation & Scalability",
                            "numbers": [
                                {
                                    "number": 2.5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Support & Maintenance",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Documentation & Training",
                            "numbers": [
                                {
                                    "number": 2.5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Added Value",
                            "numbers": [
                                {
                                    "number": 2.5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Cost Price",
                            "description": "Overall Total Price Holsworthy College + Okehampton College",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "A financial appraisal will be based upon a credit check A minimum average annual turnover over the past two years of 1.5 times the Total Contract Value."
                        },
                        {
                            "type": "technical",
                            "description": "Previous Project Examples Provide details of up to three contracts to meet conditions of participation relating to technical ability The contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the project. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer's (Compulsory) Liability Insurance* = [PS5m] b. Public Liability Insurance = [PS10m] c. Professional Indemnity Insurance = [PS2m] d. Product Liability Insurance = [PS1m]"
                        }
                    ]
                },
                "renewal": {
                    "description": "Extensions may be used to incorporate any unknown delays to the project and if any additional school installations are added into the project."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-04-04T23:59:59+01:00"
        },
        "status": "cancelled",
        "value": {
            "amountGross": 660000,
            "amount": 550000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "www.mytenders.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-05-16T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-05-09T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-06-25T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "My Tenders Tendering Portal",
                "url": "https://www.mytenders.co.uk"
            },
            {
                "id": "L-2",
                "documentType": "technicalSpecifications",
                "description": "Hardware includes cabinets routers, switches, servers, and cabling Software includes operating systems, network management tools, and security applications The solution needs to meet the DfE IT Infrastructure requirements https://www.gov.uk/guidance/meeting-digital-and-technology-standards-in-schools-and-colleges There is a mixture of vendors in use across the Trust. The Trust is looking to have a centrally managed solution with no preferred vendor. There must be no deal registration submitted for this project to ensure fair pricing for all Contractors.",
                "url": "https://www.mytenders.co.uk"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "013331-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013331-2025",
                "datePublished": "2025-04-07T11:22:44+01:00",
                "format": "text/html"
            },
            {
                "id": "017021-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017021-2025",
                "datePublished": "2025-04-25T13:12:40+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment Terms: 30% upfront, 40% upon delivery, 30% upon completion. A project contingency of 15% has been added to the pricing schedule to allow for any unknown changes to the installation plan and if then also results in additional works for making good, A Schedule of Rates has been included that will be used to base any contingency works on. The contingency must not be committed to without prior agreement of the Trust. The site visits and pre-site survey must be used to mitigate the use of this contingency."
        },
        "riskDetails": "The project programme due to the installation being restricted to the school holidays. In addition a programme of AD surveys are being completed in the Easter Holiday. This may result in asbestos removal being completed in the summer holidays which will impact the programme of works and the timescale available to complete them during the summer holiday."
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "The Trust have reassessed the project following the site visits and the virtual Q&A and have considered that the risk is too high to deliver the project as planned for the summer 2025. It has therefore assessed that a significant change in project delivery approach renders the current tender process obsolete.",
            "finalStatusDate": "2025-04-23T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}