Provision of Repairs, Maintenance and Capital Works Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ef7b-2026-05-11T15:24:19+01:00",
    "date": "2026-05-11T15:24:19+01:00",
    "ocid": "ocds-h6vhtk-04ef7b",
    "description": "This notice shows CKH has entered into a deed of variation (the \"Contract\") to award an extended contract to Mears. The estimated increase in the value of the Underlying Contract is estimated to be the same PS25,000,000 (twenty five million pounds). This modification is being made in accordance with regulation 72(1)(e) and 72(8) of the Public Contracts Regulations 2015.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04ef7b",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Repairs, Maintenance and Capital Works Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "Cross Keys Homes Limited (\"CKH\") intends to enter into a deed of variation with Mears, the effect of which will extend the duration of an existing R&M contract (as previously extended in line with Notice 2024/S 000-001359) between CKH and Mears (the \"Underlying Contract\") by a further period of one (1) year, and which will increase the value of the Underlying Contract by approximately PS20,000,000 to PS25,000,000 (twenty to twenty five million pounds). CKH has commenced a procurement procedure for a replacement contract in compliance with the Public Contracts Regulations 2015 which is currently underway, and the proposed extension seeks to facilitate the time required to conclude that procurement exercise.",
        "lots": [
            {
                "id": "1",
                "description": "Cross Keys Homes Limited has exercised an option to extend the existing contract for the provision of repairs, maintenance and capital works services. The extension is in accordance with the terms and conditions set out in the original procurement documents and contract for the provision of repairs and maintenance services which include cyclical works, compliance and planned capital maintenance",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled",
                "contractPeriod": {
                    "durationInDays": 3600
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKC"
                    },
                    {
                        "region": "UKD"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKF"
                    },
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKC"
                    },
                    {
                        "region": "UKD"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKF"
                    },
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Peterborough and 1 hour radius"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "The Contracting Authority will conduct itself in accordance with the Public Contracts Regulations 2015.",
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "This VTN gives notice that CKH is entering into a deed of variation (the \"Contract\") to award an extended contract to Mears. The estimated increase in the value of the Underlying Contract is estimated to be PS20,000,000 to PS25,000,000 (twenty to twenty five million pounds). A procurement procedure is not necessary on the basis that the award of the Contract is permitted pursuant to regulation 72(1)(e) of the Public Contracts Regulations 2015. The Contract will award additional works to Mears, and will have the effect of modifying the Underlying Contract in accordance with Regulation 72 of the Public Contracts Regulations 2015. Whereas the Underlying Contract had an original value of PS300,000,000 to 375,000,000 (three hundred to three hundred and seventy five million pounds) across a full possible fifteen (15) year term, the Underlying Contract will be varied in order to extend the duration of the Underlying Contract by a period of one (1) year, and the estimated value of the Underlying Contract is increased by PS20,000,000 to PS25,000,000 (twenty to twenty five million pounds). This modification is being made in accordance with regulation 72(1)(e) and 72(8) of the Public Contracts Regulations 2015. Namely, the proposed modification is not substantial within the meaning of regulation 72(1)(8) on the basis that: 1.the modification does not render the Underlying Contract materially different in character - the proposed modification remains limited to the same type, scope and nature of works, and will be delivered in the same geographic region and on identical commercial terms. The modification is limited to an extension of the Contract's duration, and for a limited time period to facilitate the re-procurement of the opportunity as a whole. 2.the modification does not introduce conditions which would have (a) allowed for the admission of other candidates, (b) allowed for the acceptance of another tender, or (c) attracted additional participants in the procurement procedure - the relatively short extension is not a significant change and is unlikely to have changed the outcome of the procurement. 3.the modification does not change the economic balance in favour of the contractor in a manner which was not provided for in the contract - the extension is limited to identical commercial terms currently in use under the Underlying Contract, CKH is satisfied that this does not amount to an over-compensation. 4.the modification does not extend the scope of the contract considerably: the extension is limited in duration to facilitate the re-procurement process, and the specification and commercial terms remain unamended. For the reasons set out, the proposed modification does not constitute a substantial modification and is permitted by regulation 72(1)(e) and 72(8) of the Public Contracts Regulations 2015."
    },
    "awards": [
        {
            "id": "010313-2025-1",
            "relatedLots": [
                "1"
            ],
            "title": "Deed of variation in relation to repairs and maintenance contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-64635",
                    "name": "Mears Limited"
                }
            ]
        },
        {
            "id": "038248-2026-GO-2025320-PRO-29837884-1",
            "relatedLots": [
                "1"
            ],
            "title": "Extension 4",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02519234",
                    "name": "Mears Limited"
                }
            ]
        },
        {
            "id": "043100-2026-GO-2025320-PRO-29837884-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02519234",
                    "name": "Mears Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-141222",
            "name": "Cross Keys Homes Limited",
            "identifier": {
                "legalName": "Cross Keys Homes Limited"
            },
            "address": {
                "streetAddress": "Shrewsbury Avenue",
                "locality": "Peterborough",
                "region": "UK",
                "postalCode": "PE2 7BZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Stuart Fort",
                "telephone": "+44 1733385000",
                "email": "stuart.fort@crosskeyshomes.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.crosskeyshomes.co.uk/",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "06",
                        "scheme": "COFOG",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-64635",
            "name": "Mears Limited",
            "identifier": {
                "legalName": "Mears Limited",
                "id": "02519234"
            },
            "address": {
                "streetAddress": "1390 Montpellier Court, Gloucester Business Park, Brockworth",
                "locality": "Gloucester",
                "region": "UK",
                "postalCode": "GL3 4AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-136",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-569",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-COH-05724865",
            "name": "Cross Keys Homes",
            "identifier": {
                "legalName": "Cross Keys Homes",
                "id": "05724865",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Cross Keys Homes",
                "locality": "Peterborough",
                "region": "UKH12",
                "postalCode": "PE72BZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sharon Joyce",
                "email": "sharon.joyce@crosskeyshomes.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.crosskeyshomes.co.uk"
            }
        },
        {
            "id": "GB-COH-02519234",
            "name": "Mears Limited",
            "identifier": {
                "legalName": "Mears Limited",
                "id": "02519234",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "1390 Montpellier Court",
                "locality": "Brockworth",
                "region": "UK",
                "postalCode": "GL3 4AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-57019",
            "name": "High Court of England and Wales London",
            "identifier": {
                "legalName": "High Court of England and Wales London"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-05724865",
        "name": "Cross Keys Homes"
    },
    "contracts": [
        {
            "id": "010313-2025-1",
            "awardID": "010313-2025-1",
            "title": "Deed of variation in relation to repairs and maintenance contract",
            "status": "active",
            "value": {
                "amount": 25000000,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-17T00:00:00Z"
        },
        {
            "id": "038248-2026-GO-2025320-PRO-29837884-1",
            "awardID": "038248-2026-GO-2025320-PRO-29837884-1",
            "title": "Extension 4",
            "status": "active",
            "value": {
                "amount": 25000000,
                "currency": "GBP"
            },
            "dateSigned": "2026-03-31T00:00:00+01:00",
            "period": {
                "durationInDays": 30
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "45300000",
                            "description": "Building installation work"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "Cross Keys Homes Limited has exercised an option to extend the existing contract for the provision of repairs, maintenance and capital works services. The extension is in accordance with the terms and conditions set out in the original procurement documents and contract.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The extension option is being exercised to ensure continuity of critical repairs, maintenance, and capital works services, and to allow sufficient time for future procurement planning and mobilisation of new contract. Commencing on 1 April 2026 and ending on 30 April 2026 (the Fourth Extension Contract). This extension is agreed to allow both parties to complete the remaining activities within the agreed project programme and to finalise the new contractual arrangements currently being progressed. The parties acknowledge their shared intention to use this short extension period to ensure a smooth transition into the new contract and to support the development of a positive and effective working partnership going forward. All other terms and conditions stipulated in the Original Contract remain unchanged."
                }
            ]
        },
        {
            "id": "043100-2026-GO-2025320-PRO-29837884-1",
            "awardID": "043100-2026-GO-2025320-PRO-29837884-1",
            "status": "active",
            "value": {
                "amount": 25000000,
                "currency": "GBP"
            },
            "dateSigned": "2026-03-31T00:00:00+01:00",
            "period": {
                "durationInDays": 3600
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "45300000",
                            "description": "Building installation work"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "Peterborough area"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "2",
                    "description": "Cross Keys Homes Limited has exercised an option to extend the existing contract for the provision of repairs, maintenance and capital works services. The extension is in accordance with the terms and conditions set out in the original procurement documents and contract.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee. Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances: The extension option is being exercised to ensure continuity of critical repairs, maintenance, and capital works services, and to allow sufficient time for future procurement planning and mobilisation of new contract. Commencing on 1st May 2026 and ending on 30 June 2026 (the Fifth Extension Contract). This extension is agreed to allow both parties to complete the remaining activities within the agreed project programme and to finalise the new contractual arrangements currently being progressed. The parties acknowledge their shared intention to use this short extension period to ensure a smooth transition into the new contract and to support the development of a positive and effective working partnership going forward. All other terms and conditions stipulated in the Original Contract remain unchanged."
                }
            ]
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "2",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}