Notice Information
Notice Title
237 - Coleg Gwent Finance System Tender
Notice Description
Please find the award notice for 237 - Coleg Gwent Finance System Tender, as documents set out in Bravo etendering portal for a new finance system to cover Coleg Gwent's campuses going forward.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04f8bb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/043342-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72210000 - Programming services of packaged software products
Notice Value(s)
- Tender Value
- £700,000 £500K-£1M
- Lots Value
- £700,000 £500K-£1M
- Awards Value
- £243,023 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Jul 20256 months ago
- Submission Deadline
- 7 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Jul 20257 months ago
- Contract Period
- 2 Feb 2026 - 1 Feb 2031 Over 5 years
- Recurrence
- 2033-01-31
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COLEG GWENT
- Contact Name
- Gareth Tidmarsh
- Contact Email
- gareth.tidmarsh@coleggwent.ac.uk
- Contact Phone
- 01495 333547
Buyer Location
- Locality
- USK
- Postcode
- NP15 1XJ
- Post Town
- Newport
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL54 Monmouthshire and Newport
- Delivery Location
- TLL16 Gwent Valleys, TLL21 Monmouthshire and Newport
-
- Local Authority
- Monmouthshire
- Electoral Ward
- Llanbadoc and Usk
- Westminster Constituency
- Monmouthshire
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/043342-2025
28th July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/011244-2025
26th March 2025 - Tender notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04f8bb-2025-07-28T10:37:53+01:00",
"date": "2025-07-28T10:37:53+01:00",
"ocid": "ocds-h6vhtk-04f8bb",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PCYD-2928-WVNW",
"name": "Coleg Gwent",
"identifier": {
"scheme": "GB-PPON",
"id": "PCYD-2928-WVNW"
},
"address": {
"streetAddress": "Headquarters",
"locality": "Usk",
"postalCode": "NP15 1XJ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL21"
},
"contactPoint": {
"name": "Gareth Tidmarsh",
"email": "gareth.tidmarsh@coleggwent.ac.uk",
"telephone": "01495 333547"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.coleggwent.ac.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-WLS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PVDM-5962-ZZWY",
"name": "Iplicit limited",
"identifier": {
"scheme": "GB-PPON",
"id": "PVDM-5962-ZZWY"
},
"address": {
"streetAddress": "124 city road",
"locality": "London",
"postalCode": "EC1V 2NX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI43"
},
"contactPoint": {
"email": "natalie.palmer@iplicit.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PCYD-2928-WVNW",
"name": "Coleg Gwent"
},
"planning": {
"noEngagementNoticeRationale": "There is a need for Coleg Gwent to get the tender out to the market due to expiration of the current tender"
},
"tender": {
"id": "237",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "237 - Coleg Gwent Finance System Tender",
"description": "Please find the award notice for 237 - Coleg Gwent Finance System Tender, as documents set out in Bravo etendering portal for a new finance system to cover Coleg Gwent's campuses going forward.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "72210000",
"description": "Programming services of packaged software products"
}
],
"deliveryAddresses": [
{
"region": "UKL21",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL16",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 840000,
"amount": 700000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"isAccelerated": true,
"acceleratedRationale": "State of urgency",
"features": "There are 2 stages to the Tender, a shortlisting criteria stage , and then a final award criteria stage, as documented in the specification document."
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml Specification documents are also listed on this site, as is the message board for clarification questions",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en",
"cy"
]
},
"tenderPeriod": {
"endDate": "2025-04-07T10:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-04-03T14:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-07-01T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 840000,
"amount": 700000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "As set out in the specification",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"description": "Price of the contract",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please see tender documentation"
},
{
"type": "technical",
"description": "Please see tender documentation"
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-01-31T00:00:00+00:00",
"endDate": "2031-01-01T23:59:59+00:00",
"maxExtentDate": "2033-01-01T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "2x 1+ 1 yrs"
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "011244-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/011244-2025",
"datePublished": "2025-03-26T09:06:01Z",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2033-01-31T23:59:59+00:00"
}
]
},
"contractTerms": {
"financialTerms": "as per tender documentation"
},
"riskDetails": "as per tender documentation"
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "237 - finance system tender",
"status": "pending",
"date": "2025-07-24T00:00:00+01:00",
"value": {
"amountGross": 291626,
"amount": 243023,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PVDM-5962-ZZWY",
"name": "Iplicit limited"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKL21",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL16",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-08-07T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2026-02-02T00:00:00+00:00",
"endDate": "2031-02-01T23:59:59+00:00",
"maxExtentDate": "2033-02-01T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "1+1"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "043342-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/043342-2025",
"datePublished": "2025-07-28T10:37:53+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-07-24T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-08-29T23:59:59+01:00",
"status": "scheduled"
}
]
}
]
}