Award

Witness Viewing Equipment

THE POLICE & CRIME COMMISSIONER FOR SUSSEX

This public procurement record has 1 release in its history.

Award

27 Mar 2025 at 10:58

Award Notice
Summary of the contracting process

The Police & Crime Commissioner for Sussex has completed a procurement process for the replacement of outdated witness viewing equipment. The contract, awarded under a limited procurement method without prior publication, involves the supply of fixed digital cameras, quad receiver boxes, DVD recorders, and analogue splitters for four viewing rooms in Sussex and three in Surrey. The awarded supplier, Promat I.D. Limited, signed the contract on 17th February 2025. This procurement process falls under the industry category of computer equipment and supplies and addresses the need for hardware replacement and integration with existing software. The total awarded contract value is £24,060, with the process officially finalised on 27th March 2025.

This tender presents significant opportunities for businesses involved in the supply and installation of computer equipment and related hardware. Companies specialising in digital recording and viewing technology could find substantial growth prospects through similar contracts. Given the nature of this procurement and the specific technical requirements, businesses with experience in high-sensitivity environments, particularly those engaged in public security and safety sectors, would be well-suited to compete. The procurement followed an under-threshold quotation process, highlighting the importance of competitive pricing and the capability to meet specialty equipment needs within public organisations.

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Notice Information

Notice Title

Witness Viewing Equipment

Notice Description

Replacement of end of life kit; fixed digital cameras, quad receiver box, DVD recorders and analogue splitter, across the four viewing rooms in Sussex and three viewing rooms in Surrey. This is for the hardware replacement and integration with existing software only

Lot Information

Lot 1

Replacement of end of life kit; fixed digital cameras, quad receiver box, DVD recorders and analogue splitter, across the four viewing rooms in Sussex and three viewing rooms in Surrey. This is for the hardware replacement and integration with existing software only

Procurement Information

Under threshold quotation process has been run, due to the nature of the equipment, only two suppliers have been requested to provide quotations. A decision has been made to use the more expensive of the two quotes, rationale for this can be found in the supplementary section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f959
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011491-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£24,060 Under £100K

Notice Dates

Publication Date
27 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE & CRIME COMMISSIONER FOR SUSSEX
Contact Name
Holly Cole
Contact Email
holly.cole@surrey.police.uk
Contact Phone
Not specified

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

PROMAT I.D.

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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