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Reactive Repairs & Maintenance including Out of Hours and Voids

Manor Estates Housing Association Limited

This public procurement record has 3 releases in its history.

Award

03 Sep 2025 at 10:25

Award Notice
Tender

15 Apr 2025 at 16:19

Tender Notice
TenderUpdate

15 Apr 2025 at 16:19

Tender Notice
Summary of the contracting process

The Manor Estates Housing Association Limited is based in Edinburgh and recently completed awarding a contract for "Reactive Repairs & Maintenance including Out of Hours and Voids". The contract falls under the services category with a CPV classification of repair and maintenance services of building installations. Manor Estates operates within Edinburgh, managing 1,111 Social and Mid-Market Rent properties and three retirement community buildings. This contract, aimed at reactive repairs, spans three years with the potential for two additional one-year extensions. The procurement method utilised was an open procedure and it was in the award stage as of September 2025.

This tender offers significant opportunities for businesses specialising in building maintenance and repairs, particularly those with experience in handling multi-trade reactive services. The awarded contract value of GBP 3,950,950 suggests substantial annual spending, around GBP 800,000, providing contractors the chance to scale their operations. Businesses with a focus on high-quality work, responsiveness, and strong relationship building will find this contract aligned with their service capabilities. Additionally, community benefits are essential and built into the contract, indicating that companies with a strong community engagement strategy and capability to provide additional relevant works will be favourably positioned for future tenders under this framework.

How relevant is this notice?

Notice Information

Notice Title

Reactive Repairs & Maintenance including Out of Hours and Voids

Notice Description

This is an Award Notice. Manor Estates Housing Association is Edinburgh-based with a housing stock of 1,111 Social and Mid-Market Rent properties and 3 retirement community buildings. The Association is awarding a contract for a reactive repairs service which will include voids work. The Association currently spends around GBP800k per annum (inclusive of VAT) on property repairs and voids. This is a 3-year contract with 2 x 1-year optional extensions.

Lot Information

Lot 1

Manor Estates Housing Association is Edinburgh-based with a housing stock of 1,111 Social and Mid-Market Rent properties and 3 retirement community buildings. The Association is awarding a contract for a reactive repairs service which will include voids and out of hours work. The Association currently spends around GPB800k per annum (inclusive of VAT) on property repairs and voids. This is a 3-year contract with 2 x 1-year optional extensions. Works of a high quality, responsiveness and good working relationships are very important to the Association. Additional information: Community Benefits is essential and will be a contractual obligation.

Options: The Association may require the successful contractors to carry out additional, relevant, works over the course of the contract, including works to properties for which the Association is a factor.

Renewal: 2 x 1 year extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f9ff
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053422-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£3,950,950 £1M-£10M

Notice Dates

Publication Date
3 Sep 202511 months ago
Submission Deadline
1 May 2025Expired
Future Notice Date
Not specified
Award Date
30 May 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
5 years from contract notice

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Manor Estates Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH14 1RW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
2
Supplier Names

Bell Group Limited

Firstcall Trade Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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