Award

Electronic Document Management System

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

01 Apr 2025 at 15:08

Award Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed the procurement process for an Electronic Document Management System (EDMS) for Hywel Dda University Health Board. This contract falls under the services category, specifically document management services (CPV code 72512000). Situated in the UK region, the procurement method was limited, with the rationale being its exclusion from the directive's scope due to it being a contract renewal via the LPP Digital Solutions Framework. The contract was awarded to Civica UK Limited on 31st March 2025, with a total contract value of £476,024.

This tender represents a significant opportunity for businesses specialising in electronic document management and related IT services to engage with a major health board in Wales. Firms with expertise in digital solutions, especially in the healthcare sector, stand to benefit from such contracts through potential future renewals and extensions, enhancing their portfolio and reputation within the industry. Large-scale suppliers like Civica UK Limited are particularly well-suited to compete in this process due to the complexity and scale of the requirements.

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Notice Information

Notice Title

Electronic Document Management System

Notice Description

Provision of Electronic Document Management System for Hywel Dda University Health Board

Lot Information

Lot 1

Provision of an Electronic Document Management System for Hywel Dda University Local Health Board

Procurement Information

The requirement is a contract renewal, the LPP Digital Solutions Framework - Solution 6- EDRMS has been utilised as a direct award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fb8a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012344-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£476,024 £100K-£500K

Notice Dates

Publication Date
1 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Mar 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Alun James
Contact Email
alun.james@wales.nhs.uk
Contact Phone
+44 2921501500

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3BB
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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