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Framework for the Provision of Multifunctional Devices

HEART ACADEMIES TRUST

This public procurement record has 4 releases in its history.

Award

10 Nov 2025 at 12:13

UK7 - Contract Details Notice
Award

19 May 2025 at 10:14

UK6 - Contract Award Notice
TenderUpdate

03 Apr 2025 at 09:26

UK4 - Tender Notice
Tender

03 Apr 2025 at 09:23

UK4 - Tender Notice
Summary of the contracting process

HEART Academies Trust, located in Bedford, United Kingdom, has completed the procurement process for a framework agreement involving the provision of Multifunctional Devices (MFDs). This procurement was conducted through an open procedure, aligning with the UK Procurement Act 2023, and is designed for use by the entire public sector, although specifically targeting the education sector and small to medium-sized public sector organisations. The agreement, awarded to AGILICO Workplace Technology Limited, spans from 18th July 2025 to 31st May 2029, focusing on the supply, installation, maintenance, and repair of new and refurbished MFDs along with Digital Transformation Solutions. The procurement was successfully concluded on 10th November 2025.

This tender offers significant opportunities for businesses, especially those specialising in MFD supply, maintenance services, and digital transformation solutions like Print Management Cloud Services and Automated Invoice Processing. The agreement's nationwide reach and its focus on promoting sustainability and social value appeal to organisations aligned with these principles. Businesses, particularly large-scale suppliers capable of providing devices from multiple manufacturers and ensuring quality service delivery, will find lucrative possibilities in this framework. The stipulated Supplier Management Fee, alongside a 0.9% Volume Rebate Fee, ensures the framework remains commercially competitive for suppliers aiming to establish or strengthen their presence in the public sector market, especially within the education sector.

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Notice Information

Notice Title

Framework for the Provision of Multifunctional Devices

Notice Description

HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fc63
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072369-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
£139,000,000 £100M-£1B
Lots Value
£139,000,000 £100M-£1B
Awards Value
£138,000,000 £100M-£1B
Contracts Value
£138,000,000 £100M-£1B

Notice Dates

Publication Date
10 Nov 20259 months ago
Submission Deadline
28 Apr 2025Expired
Future Notice Date
Not specified
Award Date
7 May 20251 years ago
Contract Period
18 Jul 2025 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEART ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK42 9TR
Postcode Area
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Cauldwell
Westminster Constituency
Bedford

Supplier Information

Number of Suppliers
1
Supplier Name

AGILICO WORKPLACE TECHNOLOGY LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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