Water Coolers and Associated Items

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    "date": "2025-12-08T11:17:41Z",
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    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "the Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
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                ]
            }
        },
        {
            "id": "GB-PPON-PMHC-8491-JZCJ",
            "name": "Culligan Water (Ireland) Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMHC-8491-JZCJ"
            },
            "address": {
                "streetAddress": "42 Merrywell Business Park, Ballymount",
                "locality": "Dublin",
                "postalCode": "D12 KFP9",
                "country": "IE",
                "countryName": "Ireland",
                "region": "IE"
            },
            "contactPoint": {
                "email": "customercare@culligan.ie"
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        {
            "id": "GB-COH-NI620217",
            "name": "IRISH FOOD & BEVERAGES LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "NI620217"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PVQR-4971-RGJN"
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            ],
            "address": {
                "streetAddress": "2nd Floor The Cornmill",
                "locality": "Coalisland",
                "postalCode": "BT71 4LP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0B"
            },
            "contactPoint": {
                "email": "info@rocwellwater.com"
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            "name": "Irish Food and Beverages",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVQR-4971-RGJN"
            },
            "address": {
                "streetAddress": "38 Limehill Road",
                "locality": "Pomeroy",
                "postalCode": "BT70 2RX",
                "country": "GB",
                "countryName": "United Kingdom",
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                "description": "Interested participants should complete the questionnaire and upload by 3pm on 16 April 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to catering.procure@eani.org.uk.",
                "dueDate": "2025-04-16T23:59:59+01:00",
                "status": "scheduled"
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                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
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        "id": "CAT-25-008",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Water Coolers and Associated Items",
        "description": "CAT-25-008 Water Coolers and Associated Items The Contract is divided into two Lots as follows: * Lot 1 Bottle Fed Water Coolers and Associated Items and; * Lot 2 Mains Fed Water Coolers and Associated Items. This Contract is established by the Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Department of Education - Schools Plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. NICIE - School Finder Grant Controlled Integrated Education Schools in NI Independent Schools in NI Independent School in NI EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included in the Pre-School Education Programme (PSEP) Due to the independent nature of the Schools within Northern Ireland there is no obligation for all schools to become party to the Contract if a value for money solution can be achieved through another Contract or arrangement. The EA reserves the right to move value between Lots as required, however, the overarching value will not exceed PS330,000 (ex VAT) without modification in accordance with the requirements of the Procurement Act 2023. Furthermore, suppliers should note that, in accordance with Section 31 and /or Section 74 of the Procurement Act 2023, the Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances. In particular, but without limiting the foregoing, Suppliers should note that the true value of the Contract may differ from the values outlined above for the following reasons: *Increase/decrease in the number of schools and number of pupils. *Increase/decrease in the demand to use the Contract *General increases/decreases in all costs such as equipment, insurances, labour rates etc. *Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise thisContract). *Increase/decrease in EA funding.",
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                        "scheme": "CPV",
                        "id": "15981000",
                        "description": "Mineral water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15981100",
                        "description": "Still mineral water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "41110000",
                        "description": "Drinking water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31141000",
                        "description": "Water coolers"
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                        "id": "15981000",
                        "description": "Mineral water"
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                    {
                        "scheme": "CPV",
                        "id": "15981100",
                        "description": "Still mineral water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "41110000",
                        "description": "Drinking water"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31141000",
                        "description": "Water coolers"
                    }
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                "title": "Lot 1 - Bottle Fed Water Coolers and Associated Items",
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            "amount": 330000,
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            "financialTerms": "The Supplier must ensure that the Buyer has issued a Purchase order number in advance of any goods being delivered. Payments will only be made on receipt of an invoice quoting the relevant purchase order number. The Supplier must ensure that purchase orders received are accurate in that they state the correct contract prices, or return for correction prior to the order being fulfilled, as discrepancies could result in delays to invoice payments where purchase orders and invoices do not match. Invoices must be in pounds Sterling (GBP). Suppliers must submit invoices directly to the address as specified on the order. Supplier must submit a group statement for outstanding invoices on a monthly basis. The supplier may liaise with EA Accounts Payable to identify the information required on the statement. The Supplier must replace or make good at their own expense any items that are or become defective as a result of poor design, materials or service. Payment shall be made through the Bankers Automated Clearing System. The Supplier will be required to provide bank account details to the Buyer to facilitate this method of payment. The Buyer reserves the right to withhold payment against any invoice which is not submitted in accordance with the Contract, or which covers or purports to relate to goods which have not been provided in accordance with the Contract and shall forthwith notify the supplier accordingly in writing. During the Term the Buyer reserves the right to review ordering and/or invoicing procedures with the Supplier. For an invoice to be considered valid it must be legible, from which a clear scanned image can be produced, and clearly show the following information: * Purchase Order number (only one purchase order per invoice) * Invoice number * Invoice date / tax point * Supplier name, address, postcode and VAT registration number * Remittance name and address where this is different to above * Goods details which match the PO details, including quantity billed, item description, unit of measure, unit price and total value (only goods delivered should be on an invoice) All invoices must be made payable to the Supplier and not to any nominated sub-contractor(s)."
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        "riskDetails": "This Contract will be divided into 2 Lots with one Supplier appointed to each Lot. Suppliers may bid for and be appointed to one or both Lots. Lot 1 - Bottle Fed Water Coolers and Associated Items Lot 2 - Mains Fed Water Coolers and Associated Items The estimated value of the Contract over the whole (4 year) period is within the range of PS280,000 - PS330,000 (ex VAT) and PS336,000 - PS396,000 with VAT. A breakdown per Lot as: Lot 1 - Bottle Fed Water Coolers and Associated Items = PS250,000 - PS290,000 (ex VAT) Lot 2 - Mains Fed Water Coolers and Associated Items = PS30,000 - PS40,000 (ex VAT) The Contract Value has been estimated based on the four year duration. The lower range value for Lot 1 is based on the most recent annual spend under the former contract, with the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 1 the most recent annual spend under the former contract and indexation over the next four years but also includes a 40% additional value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The lower range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 20% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The upper range value for Lot 2 is an estimated value as this is a new requirement with usage unknown. This includes the application of indexation over the next four years but also includes additional 40% value for contingency purposes within the Contract for capital enhancement, which may or may not occur, and additional levels of contingency for other unplanned works that may be required over the lifetime of the Contract. This upper limit also includes the provision for Voluntary Grammar schools and other Public Bodies who may avail of this contract. The EA reserves the right to move value between the Lots as required, however, the overarching value will not exceed PS330,000 (ex VAT) or PS396,000 (inc. VAT). EA do reserve the right to modify the contract for any of the reasons noted in the Specification Schedule, Section 21 Additional Services, and so the actual value of the contract/s may be greater than noted above. There is no guarantee that any orders will be placed in any quantity during the period of the Contract.",
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                "id": "049435-2025",
                "description": "This notice has been modified to change the Tender Submission Deadline - the deadline for submissions is now 15:00 on Friday 12 September 2025. No other changes have been made."
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