Notice Information
Notice Title
The Provision of the Educational Management Information System
Notice Description
Outwood Grange Academies Trust ("Outwood") intends to award a contract for the provision of its educational management system ("MIS").
Lot Information
Lot 1
Outwood's requirement is to have one unified MIS across all of the trusts family of schools to simplify processes and to increase operating efficiency, reduce costs and streamline the user experience. By moving to a more modern cloud based MIS solution, Outwood will drastically reduce the number of individual systems and therefore logins that staff have to use. This migration to a unified system will also help in reducing costs associated with running multiple different operating platforms. The intention is to also remove the additional costs associated with the MIS provision as part of this activity once the current contract expires. Outwood requires an established provider that can incorporate the additional features it requires as part of standard functionality. Outwoods intention is to migrate to the MIS operator that offers the highest level of compatibility to the current systems that the trust operate at the best value. This would ensure the most advantageous offering which looks to reduce migration impact to the schools and system users, reduces the costs in redeveloping systems in use and minimise costs and time involved in the need to retrain staff across the trust.
Options: This can be extended through further direct award at the end of the initial agreement through a suitable compliant framework agreement.
Procurement Information
The intention is to use the KCS Education Management Systems framework agreement Y20024 direct award. Outwood identified the requirement for the new MIS to be that which provides the most compatible connectivity to the range of internal and external systems being used across all of the schools. The most advantageous offer is delivered by Arbor and therefore the decision has been made to award the contract by way of direct award under the framework to Arbor.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04fdc5
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/013273-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48190000 - Educational software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,181,084 £1M-£10M
Notice Dates
- Publication Date
- 7 Apr 202510 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 1 Apr 202510 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OUTWOOD GRANGE ACADEMIES TRUST
- Contact Name
- Suzi Richards
- Contact Email
- s.richards@outwood.com
- Contact Phone
- +44 7989177767
Buyer Location
- Locality
- WAKEFIELD
- Postcode
- WF1 2PF
- Post Town
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE45 Wakefield
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England)
-
- Local Authority
- Wakefield
- Electoral Ward
- Wrenthorpe and Outwood West
- Westminster Constituency
- Wakefield and Rothwell
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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