Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to Non-Housing

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04fe5d-2026-06-24T09:48:33+01:00",
    "date": "2026-06-24T09:48:33+01:00",
    "ocid": "ocds-h6vhtk-04fe5d",
    "description": "SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK. If bidders intend to use a supply chain to deliver the requirements detailed in II.2.4 in the Find a Tender Service, Contract Notice or relevant section of the Site Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy. (SC Ref:835449)",
    "initiationType": "tender",
    "tender": {
        "id": "CC14036",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to Non-Housing",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45214210",
            "description": "Primary school construction work"
        },
        "mainProcurementCategory": "works",
        "description": "Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to schools",
        "value": {
            "amount": 1250000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The purpose of this contract is to ensure the continued servicing, repair, and replacement of commercial kitchen equipment across council-operated facilities. The contract is essential for maintaining the functionality and safety of kitchen operations within [specific locations, e.g., schools, care homes, community centres, ensuring compliance with health and safety regulations and minimizing downtime due to equipment failures. Additional information: N/A",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Health & Safety",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Personnel",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Delivery of Service",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        },
                        {
                            "name": "Health & Safety",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Personnel",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Delivery of Service",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3+1+1"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45214200",
                        "description": "Construction work for school buildings"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Various"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "SPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            }
        },
        "tenderPeriod": {
            "endDate": "2025-05-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 1080
            }
        },
        "awardPeriod": {
            "startDate": "2025-05-07T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-05-07T12:00:00+01:00",
            "address": {
                "streetAddress": "PCS-T"
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1335",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Gordon Ferguson",
                "telephone": "+44 1506281814",
                "email": "gordon.ferguson@westlothian.gov.uk",
                "faxNumber": "+44 1506281325",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.westlothian.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "01",
                        "scheme": "COFOG",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-143190",
            "name": "Livingston Sheriff Courts",
            "identifier": {
                "legalName": "Livingston Sheriff Courts"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-183716",
            "name": "Lovat's Group",
            "identifier": {
                "legalName": "Lovat's Group"
            },
            "address": {
                "streetAddress": "Muirhead, Mitchelston Industrial Estate",
                "locality": "Kirkcaldy",
                "region": "UKM72",
                "postalCode": "KY1 3PB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1335",
        "name": "West Lothian Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794414"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794414"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "059224-2026-CC14036-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-183716",
                    "name": "Lovat's Group"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "059224-2026-CC14036-1",
            "awardID": "059224-2026-CC14036-1",
            "status": "active",
            "value": {
                "amount": 501470.17,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}