PLACE1100H Hire of Non-Operated Plant, Equipment and Vehicles

Notice Title

PLACE1100H Hire of Non-Operated Plant, Equipment and Vehicles

Notice Description

Derbyshire County Council (The Council) are seeking to establish an Open Framework to provide the Council with a reliable, flexible, and cost-effective means of hiring plant and equipment, including the short term hires of light commercial vehicles, to be operated by Derbyshire County Council to support highways, construction, and maintenance activities. It is designed to ensure consistent standards of safety, quality, and performance, while offering value for money and streamlined access to a range of equipment types.

Lot Information

Materials Handlers

Hire of material handlers, including forklifts & telehandlers.

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Excavators of various sizes, including tracked & wheeled

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Kerb & Slab Lifters - both manually and battery operated

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Dumpers/Skip Loaders of various sizes and weights - both tracked and wheeled

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Rollers, including single or double drum and ride on options

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Pumps, including submersible, trash, centrifugal, diaphragm, puddle and super silent varieties.

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Compactors, including single way and forward & reverse varieties.

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Breakers, including petrol and battery varieties

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Drilling and Fixing Equipment, including electric drill, transformer and petrol generator.

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Saws/ Cutters including angle grinders, disc cutters and floor-saws

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Concreting Equipment & Mixers including paddle, petrol + diesel mixers and pokers

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Trench Support & Access Equipment, including trench props, manhole boxes, trench boxes, fencing and scaffolding

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Generators, including petrol and diesel varieties

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Temporary Site and Office Accommodation, including welfare units and stores

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Temporary Traffic Lights

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Vehicles, including LCV's and HGV's

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Hire of Trailers of various sizes

Options: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework.

Renewal: The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

Planning Information

Derbyshire County Council (DCC) is seeking feedback to assist in the preparation for a new Open Framework for the hire of Non-Operated Plant, Equipment and Vehicles. The proposed Open Framework is expected to commence towards the end of this year (2026). It will have an initial term of 12 months, with the option to extend for a further seven 12-month periods, up to a maximum duration of eight years (1+1+1+1+1+1+1+1). The Framework will be structured into sixteen Lots, each aligned to a specific plant/ machinery/ equipment type. The intention is to appoint multiple suppliers per Lot, ensuring resilience, flexibility, and consistent service delivery across Derbyshire. The intention will be for suppliers to be able to bid for any combination of Lots and are not required to submit bids for all Lots. The current proposed Lot structure is as follows: • Lot 1 - Materials Handlers • Lot 2 - Excavators • Lot 3 - Kerb and Slab Lifters • Lot 4 - Dumpers/Skip Loaders • Lot 5 - Rollers • Lot 6 - Pumps • Lot 7 - Rollers • Lot 8 - Breakers (Hydraulic, Petrol, Electric & Battery) • Lot 9 - Drilling and Fixing Equipment • Lot 10 - Saws/Cutters • Lot 11 - Concreting Equipment & Mixers • Lot 12 - Trench Support/Access Equipment • Lot 13 - Generators • Lot 14 - Temporary Site and Office Accommodation • Lot 15 - Temporary Traffic Lights • Lot 16 - Vehicles We are seeking any feedback potential suppliers may have on the current lot structure, including whether any additional detail should be requested and/ or any associated rates. Potential suppliers who are looking to provide feedback are asked to contact Courtney Howard - Procurement Officer (courtney.howard2@derbyshire.gov.uk) via email. We would also appreciate if potential bidders could advise which Lots, if any, they may intend to bid on when/ if the tender is published. Please note, any feedback provided will be treated as confidential. Participation in this process is entirely voluntary and non-binding. Responses will be used for information gathering only and will not form part of any future evaluation process. Suppliers are not to submit or return a completed Price Schedule with rates/ prices, any such submissions will be disregarded. This is a market engagement exercise only. It is not a formal invitation to tender, nor does it constitute an offer of contract

Publication & Lifecycle

Open Contracting ID

ocds-h6vhtk-04fe89

Publication Source

Find A Tender Service

Latest Notice

https://www.find-tender.service.gov.uk/Notice/083543-2026

Current Stage

Tender

All Stages

Planning, Tender

Procurement Classification

Notice Type

UK4 - Tender Notice

Procurement Type

Framework

Procurement Category

Goods

Procurement Method

Open

Procurement Method Details

Open procedure

Tender Suitability

SME

Awardee Scale

Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

43 - Machinery for mining, quarrying, construction equipment

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CPV Codes

16000000 - Agricultural machinery

34100000 - Motor vehicles

43000000 - Machinery for mining, quarrying, construction equipment

Notice Value(s)

Tender Value

£7,000,000 £1M-£10M

Lots Value

£7,000,005 £1M-£10M

Awards Value

Not specified

Contracts Value

Not specified

Notice Dates

Publication Date

3 Sep 20262 weeks ago

Submission Deadline

29 Sep 20261 weeks to go

Future Notice Date

6 Jul 2026Expired

Award Date

Not specified

Contract Period

1 Dec 2026 - 30 Nov 2028 2-3 years

Recurrence

Not specified

Notice Status

Tender Status

Active

Lots Status

Active

Awards Status

Not Specified

Contracts Status

Not Specified

Contracting Authority (Buyer)

Main Buyer

Derbyshire County Council

Contact Name

Available with D3 Tenders Premium →

Contact Email

Available with D3 Tenders Premium →

Contact Phone

Available with D3 Tenders Premium →

Buyer Location

Locality

MATLOCK

Postcode

DE4 3AG

Postcode Area

Derby

Country

England

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Major Region (ITL 1)

TLF East Midlands (England)

Basic Region (ITL 2)

TLF1 Derbyshire and Nottinghamshire

Small Region (ITL 3)

TLF13 South and West Derbyshire

Delivery Location

TLF1 Derbyshire and Nottinghamshire

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Local Authority

Derbyshire Dales

Electoral Ward

Matlock West

Westminster Constituency

Derbyshire Dales

Notice Documents

• https://www.find-tender.service.gov.uk/Notice/083543-2026
  3rd September 2026 - Tender notice on Find a Tender
• https://www.find-tender.service.gov.uk/Notice/051561-2026
  1st June 2026 - Preliminary market engagement notice on Find a Tender
• https://www.find-tender.service.gov.uk/Notice/013563-2025
  8th April 2025 - Pipeline notice on Find a Tender

Notice URLs

• https://procontract.due-north.com/Procurer/Advert/View?advertId=6ac883f4-94a7-f111-813c-005056b64545&fromAdvertEvent=True
• https://www.derbyshire.gov.uk/home.aspx
• https://www.legislation.gov.uk/ukpga/2023/54/contents