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Develop a two-stage application form process Implement New application forms

THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON

This public procurement record has 1 release in its history.

Award

08 Apr 2025 at 14:31

UK7 - Contract Details Notice
Summary of the contracting process

The Mayor and Commonalty and Citizens of the City of London have recently concluded the procurement process for the development and implementation of a two-stage application form process, along with integrating pre-application calls, installing new offer letters, and making adjustments to legacy grants monitoring. The procurement falls under the services category, specifically in the electronic signature certification services sector. This project will be carried out by Hyphen8, starting from 17 March 2025 to 31 March 2026, with the contract valued at £71,298. The procurement method used was direct, below-threshold, without competition. The City of London's engagement in this tender demonstrates its commitment to enhancing its administrative processes.

This tender presents a significant opportunity for businesses specialising in digital form development, electronic signature services, and grant management software. Small and medium-sized enterprises (SMEs) with expertise in these areas stand to greatly benefit from participating in such projects. The requirement for periodical meetings and user training indicates room for continuous engagement, technical support, and service improvement, which could lead to further contracts and long-term business relationships with public authorities like the City of London.

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Notice Information

Notice Title

Develop a two-stage application form process Implement New application forms

Notice Description

Develop a two-stage application form process Implement New application forms Develop Pre-application call integration using Calendly Installation of New offer letter using DocuSign / Conga Creation of additional fields to capture feedback for the applicant Amendment to monitoring for legacy grants The budget will also include time for: H8 internal quality assurance processes, H8 testing and deployments User training and support required Fortnightly meetings with the CBF Salesforce Working Group Project Management

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ff0a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013743-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79132100 - Electronic signature certification services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£71,298 Under £100K

Notice Dates

Publication Date
8 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Mar 202511 months ago
Contract Period
17 Mar 2025 - 31 Mar 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
Contact Name
Not specified
Contact Email
michael.gotthjalpsen@cityoflondon.gov.uk
Contact Phone
020 7606 3030

Buyer Location

Locality
CITY OF LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Supplier Information

Number of Suppliers
1
Supplier Name

HYPHEN8

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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