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EC1048 Air Conditioners Maintenance & Reactive Work

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

18 Sep 2025 at 11:20

Award Notice
Tender

09 Apr 2025 at 12:50

Tender Notice
Summary of the contracting process

The University of Edinburgh has recently completed a procurement process for maintenance and reactive work services on air conditioning units across its estate, valued at £2,750,000. This contract, identified as EC1048, falls within the service category of repair and maintenance services. The procurement process utilized was a selective Restricted Procedure, which involved a two-stage tender process concluded with an award on 16th September 2025 to Alba Facilities Services Ltd. The initial contract duration is set from 1st October 2025 to 30th September 2028, with potential extensions of up to two years, possibly continuing until 30th September 2030. The project's geographical focus is the UKM75 region, specifically Edinburgh, UK, aligning with the University’s public law educational mandate. The procurement stage is complete, with the contract actively signed.

This tender presents substantial opportunities for businesses within the repair and maintenance industry, particularly those specialising in cooling and ventilation equipment. Companies that are capable of providing comprehensive maintenance services and have competencies in handling large-scale equipment across multiple sites will find this contract especially lucrative. Such businesses should possess strong technical expertise and competitive pricing strategies since the evaluation criteria prioritised 70% on technical quality and 30% on price. Alba Facilities Services Ltd, being an SME, exemplifies the type of enterprise well-suited to engage in this procurement process. The structured tendering process and contract continuity encourage business growth, innovation, and stability, benefiting suppliers who can meet the stringent technical and commercial benchmarks set by the University of Edinburgh.

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Notice Information

Notice Title

EC1048 Air Conditioners Maintenance & Reactive Work

Notice Description

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1). The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ff94
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057628-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£2,750,000 £1M-£10M
Lots Value
£2,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,750,000 £1M-£10M

Notice Dates

Publication Date
18 Sep 202511 months ago
Submission Deadline
8 May 2025Expired
Future Notice Date
Not specified
Award Date
16 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Alba Facilities Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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