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BLC0172 - NPAS Fuel Farms Maintenance and Inspection

West Yorkshire Combined Authority

This public procurement record has 4 releases in its history.

Award

16 Oct 2026 at 15:56

UK6 - Contract Award Notice
TenderUpdate

01 May 2026 at 16:15

UK4 - Tender Notice
Tender

01 May 2026 at 15:49

UK4 - Tender Notice
Planning

09 Apr 2025 at 15:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Combined Authority, acting for the National Police Air Service (NPAS), is procuring planned maintenance, inspection, testing, cleaning and certification of fuel bowsers, tanks and pumping equipment across NPAS bases and satellite sites in England and Wales. The service covers fixed and mobile equipment used to receive, store, check and dispense aviation fuel, including emergency and ad hoc call-outs. Maintenance must comply with JIG 4 requirements and keep aircraft supplied and operational. NPAS operates from 15 bases and provides round-the-clock air support to police forces, so the requirement spans a geographically distributed aviation-fuel infrastructure. BlueLight Commercial conducted the procurement on the authority’s behalf.

The procurement is complete and the contract was awarded to FloFuel Support Ltd on 16 October 2026. The awarded value is £1.76 million excluding VAT (£2.112 million including VAT). The contract period is 1 December 2026 to 30 November 2029, with two optional 12-month extensions, up to 30 November 2031. This was a single-lot, above-threshold open procedure. Bids were assessed on quality (50%), price (40%) and social value (10%). Two bids were received, both from SMEs. The published tender estimate was £1.5 million excluding VAT (£1.8 million including VAT); the award value is higher. The award was pending at publication, with the standstill period due to end on 27 October 2026.

This award demonstrates demand for a supplier able to maintain aviation fuel infrastructure across a multi-site operation in England and Wales, rather than servicing only one base. A credible competitor would need enough qualified staff, equipment and logistical reach to cover every required base and satellite, while providing both scheduled preventative maintenance and responsive emergency or ad hoc call-outs. Relevant experience should include inspection, testing, cleaning and certification of fixed and mobile fuel storage and dispensing systems, with working knowledge of JIG 4 compliance and aviation fuel handling. The assessment also gave substantial weight to quality and considered social value alongside price, so future competitors should be ready to evidence reliable service delivery, technical competence and measurable social value. SMEs competed in this procurement, indicating the requirement was accessible to businesses of that scale.

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Notice Information

Notice Title

BLC0172 - NPAS Fuel Farms Maintenance and Inspection

Notice Description

NPAS Fuel Farms Maintenance and Inspection: NPAS has 15 bases across England and Wales and operates without borders providing air support to police forces using a centralised operations centre which directs activity. The aircraft are fitted with a variety of equipment and sensors to enable a robust service delivery thereby managing public safety and risk. NPAS operates 24 hours a day and 365 days a year and does so in both day and night environments under single-pilot Visual and Instrument Flight Rules. Within these bases are Fuel Bowsers that require to be serviced and maintained in accordance with JIG4 to allow NPAS aircraft to always remain mobile. All fuel tanks and pumping equipment require a planned maintenance regime and cover for emergency or ad hoc call-outs to ensure the safe receipting, storage, checking and dispensing of fuel. All parts of the receipting, storage, testing and dispensing system, whether fixed or mobile, need to be inspected, checked, tested, cleaned and certified fit for use. The Supplier must have the capacity and resource to service all the required bases and satellites in England & Wales.

Planning Information

Please email Jason.croft@bluelight.police.uk to express an interest in participation and to receive the pre-market information pack. This pre-market engagement exercise consists of issuing the market with a detailed draft specification for their consideration and feedback through a pre-market questionnaire. Please note that this exercise will complete by the 25th April 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ffe4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098138-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
£1,760,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
1 Jun 2026Expired
Future Notice Date
Not specified
Award Date
16 Oct 20261 weeks ago
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

FLO FUEL SUPPORT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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