Notice Information
Notice Title
Arboreal Maintenance
Notice Description
The Parish Councils arboreal management and responsibility falls into 4 distinct categories: - 1. Inspection and maintenance of Cosby Cemetery 2. Inspection and maintenance of Cosby Victory Park 3. Inspection and maintenance of trees within the wider village, to include the ongoing installation, maintenance and servicing of the Christmas lighting displays within the tree stock. (Safety awareness and competence of working with 240V power supplies, is essential) 4. Inspection and maintenance of St Michael and All Angels (Closed churchyard) as required.
Lot Information
Lot 1
Outline contract requirements: a. Inspection and maintenance of trees and shrubs to agreed schedule. b. Pollarding of trees as required. c. Removal and replacement of tree stock as required. d. Pruning of shrubs and hedgerows as required. e. Removal or all arisings f. Non-contractual Ad-hoc requests on a chargeable basis within the suppliers' capabilities g. Undertaking works to Christmas lights to include installation, fault finding and replacement as required. h. Emergency response to arboreal work and matters of Health and Safety. i. Key contact and full public liability insurance. j. Modern and well-maintained equipment with fully trained staff.
Options: Potential to extended the contract subject to acceptable performance
Renewal: Future tender
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-050088
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/060805-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
03 - Agricultural, farming, fishing, forestry and related products
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
03400000 - Forestry and logging products
77200000 - Forestry services
Notice Value(s)
- Tender Value
- £45,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £45,000 Under £100K
Notice Dates
- Publication Date
- 30 Sep 20254 months ago
- Submission Deadline
- 27 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 24 Jul 20232 years ago
- Contract Period
- 31 Aug 2025 - 31 Mar 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COSBY PARISH COUNCIL
- Contact Name
- Les Phillimore
- Contact Email
- clerk@cosbyparishcouncil.gov.uk
- Contact Phone
- +44 7802303936
Buyer Location
- Locality
- LEICESTER
- Postcode
- LE8 6LT
- Post Town
- Leicester
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF22 Leicestershire CC and Rutland
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Blaby
- Electoral Ward
- Cosby & South Whetstone
- Westminster Constituency
- South Leicestershire
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-050088-2025-09-30T11:33:41+01:00",
"date": "2025-09-30T11:33:41+01:00",
"ocid": "ocds-h6vhtk-050088",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-050088",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Arboreal Maintenance",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "77200000",
"description": "Forestry services"
},
"mainProcurementCategory": "services",
"description": "The Parish Councils arboreal management and responsibility falls into 4 distinct categories: - 1. Inspection and maintenance of Cosby Cemetery 2. Inspection and maintenance of Cosby Victory Park 3. Inspection and maintenance of trees within the wider village, to include the ongoing installation, maintenance and servicing of the Christmas lighting displays within the tree stock. (Safety awareness and competence of working with 240V power supplies, is essential) 4. Inspection and maintenance of St Michael and All Angels (Closed churchyard) as required.",
"value": {
"amount": 45000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Outline contract requirements: a. Inspection and maintenance of trees and shrubs to agreed schedule. b. Pollarding of trees as required. c. Removal and replacement of tree stock as required. d. Pruning of shrubs and hedgerows as required. e. Removal or all arisings f. Non-contractual Ad-hoc requests on a chargeable basis within the suppliers' capabilities g. Undertaking works to Christmas lights to include installation, fault finding and replacement as required. h. Emergency response to arboreal work and matters of Health and Safety. i. Key contact and full public liability insurance. j. Modern and well-maintained equipment with fully trained staff.",
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Future tender"
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": true,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"options": {
"description": "Potential to extended the contract subject to acceptable performance"
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "03400000",
"description": "Forestry and logging products"
}
],
"deliveryAddresses": [
{
"region": "UKC"
},
{
"region": "UKD"
},
{
"region": "UKE"
},
{
"region": "UKF"
},
{
"region": "UKG"
},
{
"region": "UKH"
},
{
"region": "UKI"
},
{
"region": "UKJ"
},
{
"region": "UKK"
},
{
"region": "UKC"
},
{
"region": "UKD"
},
{
"region": "UKE"
},
{
"region": "UKF"
},
{
"region": "UKG"
},
{
"region": "UKH"
},
{
"region": "UKI"
},
{
"region": "UKJ"
},
{
"region": "UKK"
}
],
"deliveryLocation": {
"description": "Cosby Village, Cosby Victory Park, Cosby Cemetery"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"written"
],
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Tenders are invited from suitably qualified and experienced providers who must be able to demonstrate a proven track record of providing a full arboreal inspection and maintenance service within public open spaces and public domains; knowledge of the areas to be maintained, a clear commitment to carbon neutrality within the business and the resilience, modern equipment and sustainability to undertake a medium-term service.",
"appliesTo": [
"supplier"
]
},
{
"minimum": "Tenders are invited from suitably qualified and experienced providers who must be able to demonstrate a proven track record of providing a full arboreal inspection and maintenance service within public open spaces and public domains; knowledge of the areas to be maintained, a clear commitment to carbon neutrality within the business and the resilience, modern equipment and sustainability to undertake a medium-term service."
}
]
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive procedure with negotiation",
"tenderPeriod": {
"endDate": "2025-06-27T17:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2025-07-25T00:00:00+01:00"
},
"contractTerms": {
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-143616",
"name": "Cosby Parish Council",
"identifier": {
"legalName": "Cosby Parish Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "76 Springwell Lane, Whetstone, Leicester LE8 6Lt",
"locality": "LEICESTER",
"region": "UKF22",
"postalCode": "LE86LT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Les Phillimore",
"telephone": "+44 7802303936",
"email": "clerk@cosbyparishcouncil.gov.uk",
"url": "http://www.cosbyparishcouncil.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.cosbyparishcouncil.gov.uk",
"buyerProfile": "http://www.cosbyparishcouncil.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-143617",
"name": "Cosby Parish Council",
"identifier": {
"legalName": "Cosby Parish Council"
},
"address": {
"streetAddress": "76 Springwell Lane, Whetstone, Leicester LE8 6Lt",
"locality": "LEICESTER",
"postalCode": "LE8 6LT",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 7802303936",
"email": "clerk@cosbyparishcouncil.gov.uk"
},
"roles": [
"reviewBody"
],
"details": {
"url": "http://www.cosbyparishcouncil.gov.uk"
}
},
{
"id": "GB-COH-04628122",
"name": "Totally Trees Ltd",
"identifier": {
"legalName": "Totally Trees Ltd",
"id": "04628122",
"scheme": "GB-COH"
},
"address": {
"locality": "Cosby",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-143616",
"name": "Cosby Parish Council"
},
"language": "en",
"awards": [
{
"id": "060805-2025-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-04628122",
"name": "Totally Trees Ltd"
}
]
}
],
"contracts": [
{
"id": "060805-2025-1",
"awardID": "060805-2025-1",
"status": "active",
"value": {
"amount": 45000,
"currency": "GBP"
},
"dateSigned": "2023-07-25T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 3
}
]
}
}