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Fleet Servicing, Maintenance and Repair

Ipswich Borough Council

This public procurement record has 3 releases in its history.

Award

07 Aug 2025 at 11:23

UK7 - Contract Details Notice
Award

26 Jun 2025 at 16:49

UK6 - Contract Award Notice
Tender

14 Apr 2025 at 11:53

UK4 - Tender Notice
Summary of the contracting process

In an open procurement process, Ipswich Borough Council, located in Ipswich, United Kingdom, has awarded a contract for the "Fleet Servicing, Maintenance and Repair" project. This service-oriented contract, with a total value of £4,800,000, covers the maintenance, repair, and modification of around 230 vehicles, including a mix of plant equipment and various road-going vehicles. HB Commercial Ltd, a large-scale supplier based in Ipswich, has been declared the successful supplier. The contract period extends from 1 August 2025 to 31 July 2029, with possible renewals up to 31 July 2031. This award marks the completion stage of the procurement process set under the legal basis of UK legislation 2023/54 through an open procedure.

This procurement presents significant opportunities for businesses involved in fleet management and vehicle repair services to engage with sub-central government projects. Companies specializing in the maintenance and repair of both conventional and electric vehicles, particularly those catering to a diverse fleet ranging from small vehicles to heavy goods vehicles, will find this contract highly beneficial for business growth. The open procurement method ensures a competitive marketplace, encouraging businesses with proven expertise in such services to optimize their proposals in future opportunities with Ipswich Borough Council or similar entities.

How relevant is this notice?

Notice Information

Notice Title

Fleet Servicing, Maintenance and Repair

Notice Description

The Council's current maintenance contract is due to expire on 31 July 2025 and as such there is a need for an experienced and competent Contractor/s to maintain, repair, and modify (where necessary) all vehicles and plant. The Council operates a fleet of approximately 230 vehicles which consist of plant equipment including ride mowers, telehandlers and tractors and road going vehicles from small cars, small vans, large vans and HGV including 32Ton refuse collection vehicles operated in conjunction with the Councils Operators Licence. All vehicles are in frequent/constant use and as a local authority, they must be operated legally and cost effectively.

Lot Information

Light Commercial.

Diesel and Petrol, all light commercial vehicles including cars, car derived vans and tippers up to 3500kg GVW.

Renewal: +12 months, +12 months

LOT 2 Commercial and Specialist

This includes all vehicles over 3500kg GVW, Refuse Collection Vehicles (RCV) and mechanical sweepers.

Renewal: +12 months, +12 months

LOT 3 Electric Vehicles

All light commercial electric vehicles including cars, car derived vans from a variety of manufacturers. Including RCVs once added to fleet.

Renewal: +12 months, +12 months

LOT 4 Plant

All plant and road going plant including trailer mounted plant, road driven ride on mowers up to and including Tractors and Telehandlers.

Renewal: +12 months, +12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050256
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046827-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50111000 - Fleet management, repair and maintenance services

50112200 - Car maintenance services

50114000 - Repair and maintenance services of trucks

50114200 - Truck maintenance services

50116000 - Maintenance and repair services related to specific parts of vehicles

50116200 - Repair and maintenance services of vehicle brakes and brake parts

50116300 - Repair and maintenance services of vehicle gearboxes

50116400 - Repair and maintenance services of vehicle transmissions

50116600 - Repair and maintenance services of starter motors

Notice Value(s)

Tender Value
£4,300,000 £1M-£10M
Lots Value
£4,300,000 £1M-£10M
Awards Value
£4,000,000 £1M-£10M
Contracts Value
£4,000,000 £1M-£10M

Notice Dates

Publication Date
7 Aug 20251 years ago
Submission Deadline
9 May 2025Expired
Future Notice Date
Not specified
Award Date
10 Jun 20251 years ago
Contract Period
1 Aug 2025 - 31 Jul 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ipswich Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2DE
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

HB COMMERCIAL LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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