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Portfolio Information Management System

West Yorkshire Combined Authority

This public procurement record has 6 releases in its history.

Award

19 Jan 2026 at 12:47

UK7 - Contract Details Notice
Award

17 Oct 2025 at 15:20

UK6 - Contract Award Notice
TenderUpdate

23 Jul 2025 at 13:31

UK4 - Tender Notice
TenderUpdate

16 Jul 2025 at 12:10

UK4 - Tender Notice
Tender

16 Jul 2025 at 11:59

UK4 - Tender Notice
Planning

23 Apr 2025 at 14:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Combined Authority, located in Leeds, has awarded a contract for the development of a new Portfolio Information Management System to Ninth Wave Ltd. This contract, relevant to the IT services and software development industry, aims to overhaul the current system to meet the growing demands of the Combined Authority's expanding project portfolio. The procurement process has been conducted via an open, competitive flexible procedure under the legal framework of UKPGA 2023/54. The contract was signed on 12th November 2025 and is scheduled to run until 11th November 2029, with potential extensions. The procurement stage concluded with the awarding of the contract, and the primary focus now is the execution of the system’s implementation to improve project visibility, reporting, and decision-making capabilities.

This tender presents substantial opportunities for businesses, particularly those specialising in IT consulting and software solutions, to engage with the public sector in delivering high-value services. SMEs are well-suited to compete for similar opportunities, especially given the competitive procedure favouring flexible and innovative solutions. With a contract value of £700,000, this project not only offers financial incentives but also allows businesses to contribute to significant public infrastructure improvements, fostering relationships with sub-central government authorities such as the West Yorkshire Combined Authority. Companies looking to expand in the IT solutions domain would find this a lucrative and growth-oriented engagement.

How relevant is this notice?

Notice Information

Notice Title

Portfolio Information Management System

Notice Description

The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly -- from 200 to over 800 project sites -- and the existing system has struggled to keep pace. Key challenges include: * Outdated technology architecture. * Manual, resource-intensive updates. * Limited reporting and dashboarding capabilities. * A lack of scalability for growing governance and assurance needs. In response, WYCA's Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels -- from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA's Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA's existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption & Confidence Be intuitive and trusted -- so much so that it could be confidentl

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93312&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050665
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004321-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48612000 - Database-management system

72000000 - IT services: consulting, software development, Internet and support

72300000 - Data services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
£550,000 £500K-£1M
Contracts Value
£700,000 £500K-£1M

Notice Dates

Publication Date
19 Jan 20267 months ago
Submission Deadline
15 Sep 2025Expired
Future Notice Date
14 Jun 2025Expired
Award Date
10 Oct 202510 months ago
Contract Period
12 Nov 2025 - 11 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

Ninth Wave Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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