Notice Information
Notice Title
Employee Benefits Portal
Notice Description
The Crown Estate requires a web-enabled on-line platform (the Platform), with proven and robust data security provision, incorporating dedicated The Crown Estate approved branding, and providing single sign-on access to constituent multi-provider systems, to host benefit information and facilitate employee benefits choices. The platform to include information about The Crown Estate specific/locally negotiated benefits, either a read only or with functionality to choose benefits, as required by The Crown Estate.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-050791
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030742-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
18 - Clothing, footwear, luggage articles and accessories
48 - Software package and information systems
-
- CPV Codes
18530000 - Presents and rewards
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £348,800 £100K-£500K
- Lots Value
- £348,800 £100K-£500K
- Awards Value
- £343,906 £100K-£500K
- Contracts Value
- £343,906 £100K-£500K
Notice Dates
- Publication Date
- 2 Apr 20263 weeks ago
- Submission Deadline
- 21 May 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 21 Jan 20263 months ago
- Contract Period
- 17 Mar 2026 - 16 Mar 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CROWN ESTATE
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- SW1Y 4AH
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/030742-2026
2nd April 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/005886-2026
22nd January 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/017007-2025
25th April 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/017001-2025
25th April 2025 - Tender notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-050791-2026-04-02T10:52:21+01:00",
"date": "2026-04-02T10:52:21+01:00",
"ocid": "ocds-h6vhtk-050791",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PYYN-4743-GYVQ",
"name": "The Crown Estate",
"identifier": {
"scheme": "GB-PPON",
"id": "PYYN-4743-GYVQ"
},
"address": {
"streetAddress": "1 St James Market",
"locality": "London",
"postalCode": "SW1Y 4AH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI32"
},
"contactPoint": {
"name": "Sourcing Team",
"email": "tenders@thecrownestate.co.uk",
"telephone": "+44 2078515000"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.thecrownestate.co.uk",
"classifications": [
{
"id": "publicUndertaking",
"scheme": "UK_CA_TYPE",
"description": "Public undertaking"
},
{
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - central government"
}
]
}
},
{
"id": "GB-COH-04768546",
"name": "BENIFEX LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "04768546"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PHRV-7763-MRVX"
}
],
"address": {
"streetAddress": "Mountbatten House",
"locality": "Southampton",
"postalCode": "SO15 2JU",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ32"
},
"contactPoint": {
"email": "traceywarwick@benifex.com"
},
"roles": [
"supplier"
],
"details": {
"url": "https://benifex.com/",
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PYYN-4743-GYVQ",
"name": "The Crown Estate"
},
"tender": {
"id": "https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7/requests/68339",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Employee Benefits Portal",
"description": "The Crown Estate requires a web-enabled on-line platform (the Platform), with proven and robust data security provision, incorporating dedicated The Crown Estate approved branding, and providing single sign-on access to constituent multi-provider systems, to host benefit information and facilitate employee benefits choices. The platform to include information about The Crown Estate specific/locally negotiated benefits, either a read only or with functionality to choose benefits, as required by The Crown Estate.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "18530000",
"description": "Presents and rewards"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 436000,
"amount": 348800,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "All providers to answer the PSQ. All providers to answer the quality questions. Three providers will be taken through from the ITT stage to the presentation stage."
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"submissionMethodDetails": "https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7/requests/68339 Please follow the Link above to the Request on SourceDogg in order to apply",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-05-21T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-05-09T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-06-10T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 436000,
"amount": 348800,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Demonstration",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Commercial",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Team Structure, Working Together and Protecting Reputation",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Scope of Requirements",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Contract Mobilisation (2) Additional elements",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Contract Mobilisation (1) Key Elements",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Demonstration",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Commercial",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Team Structure, Working Together and Protecting Reputation",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Scope of Requirements",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Contract Mobilisation (2) Additional elements",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Contract Mobilisation (1) Key Elements",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"contractPeriod": {
"startDate": "2025-06-23T00:00:00+01:00",
"endDate": "2030-06-24T23:59:59+01:00",
"maxExtentDate": "2032-06-24T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Up to two, one year extensions"
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "017001-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/017001-2025",
"datePublished": "2025-04-25T12:18:30+01:00",
"format": "text/html"
},
{
"id": "017007-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/017007-2025",
"datePublished": "2025-04-25T12:33:27+01:00",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 7,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 6,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"date": "2026-01-21T00:00:00Z",
"value": {
"amountGross": 412687.2,
"amount": 343906,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-04768546",
"name": "BENIFEX LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "18530000",
"description": "Presents and rewards"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-02-02T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-02-03T00:00:00Z",
"endDate": "2031-02-01T23:59:59Z",
"maxExtentDate": "2033-02-01T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "Two optional extensions for a period of one year each."
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "005886-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/005886-2026",
"datePublished": "2026-01-22T15:45:13Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-01-22T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-02-03T23:59:59Z",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2026-03-17T00:00:00Z",
"endDate": "2031-03-16T23:59:59Z",
"maxExtentDate": "2033-03-16T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "Two optional extensions for a period of one year each"
},
"value": {
"amountGross": 412687.2,
"amount": 343906,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2026-03-17T00:00:00Z",
"agreedMetrics": [
{
"id": "1",
"title": "Services availability"
},
{
"id": "2",
"title": "Employee Support Centre availability and volume of calls answered"
},
{
"id": "3",
"title": "Processing of HR data file"
}
],
"documents": [
{
"id": "030742-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/030742-2026",
"datePublished": "2026-04-02T10:52:21+01:00",
"format": "text/html"
}
]
}
]
}