Award

DBS & TRAC fees 2025 - 2027

YORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

28 Apr 2025 at 10:18

Award Notice
Summary of the contracting process

The procurement process conducted by York and Scarborough Teaching Hospitals NHS Foundation Trust focuses on the provision of DBS (Disclosure and Barring Service) and TRAC checks for the period between 2025 and 2027. This falls under the industry category of "Administrative services for business operations" and primarily covers the region of York and Scarborough in the United Kingdom. The process was finalised on 28th April 2025 and falls within the "services" procurement category. The procurement method used was a "limited" procedure, specifically a direct award via the CCS G-Cloud 14 framework, ensuring the continuity of existing services. The procurement was concluded with an active contract awarded to Civica UK Ltd, valued at £207,460.

This tender provides significant opportunities for businesses experienced in government administrative support services, particularly in handling DBS and TRAC checks. Companies specialising in these services should be well-placed to offer competitive solutions through established frameworks such as the CCS G-Cloud. While this opportunity was awarded directly, future collaborative partnerships with Civica UK Ltd could be strategic for businesses aiming to grow in administrative support and governmental service sectors. Despite being a large company, Civica UK Ltd's involvement showcases potential for suppliers of varying scales, especially those looking to align with national health services' requirements and standards. Businesses with expertise in compliance and operational support for healthcare institutions might find this area especially lucrative for strategic growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

DBS & TRAC fees 2025 - 2027

Notice Description

DBS Checks and TRAC Checks

Lot Information

Lot 1

DBS & TRAC fees 2025 - 2027 Direct Award via: CCS G-CLOUD 14 (RM1557.14)

Procurement Information

Direct Award for continuity of service

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05082f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017241-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75112000 - Administrative services for business operations

75130000 - Supporting services for the government

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£207,460 £100K-£500K

Notice Dates

Publication Date
28 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUST
Contact Name
Richard Robinson
Contact Email
richard.robinson15@nhs.net
Contact Phone
+44 1723342159

Buyer Location

Locality
YORK
Postcode
YO31 8HE
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE2 North Yorkshire
Local Authority
York
Electoral Ward
Guildhall
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05082f-2025-04-28T11:18:27+01:00",
    "date": "2025-04-28T11:18:27+01:00",
    "ocid": "ocds-h6vhtk-05082f",
    "description": "Direct Award via CCS G-Cloud 14 (RM1557.14)",
    "initiationType": "tender",
    "tender": {
        "id": "C356320",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DBS & TRAC fees 2025 - 2027",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "75112000",
            "description": "Administrative services for business operations"
        },
        "mainProcurementCategory": "services",
        "description": "DBS Checks and TRAC Checks",
        "lots": [
            {
                "id": "1",
                "description": "DBS & TRAC fees 2025 - 2027 Direct Award via: CCS G-CLOUD 14 (RM1557.14)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "75130000",
                        "description": "Supporting services for the government"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE2"
                    }
                ],
                "deliveryLocation": {
                    "description": "York & Scarborough Teaching Hospitals NHS Foundation Trust YO31 8HE"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_REPETITION_EXISTING",
                "description": "New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive"
            }
        ],
        "procurementMethodRationale": "Direct Award for continuity of service"
    },
    "awards": [
        {
            "id": "017241-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-01628868",
                    "name": "Civica UK Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-142761",
            "name": "YORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUST",
            "identifier": {
                "legalName": "YORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUST",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "York Hospital, Wigginton Road",
                "locality": "York",
                "region": "UKE21",
                "postalCode": "YO318HE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Richard Robinson",
                "telephone": "+44 1723342159",
                "email": "richard.robinson15@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.yorkhospitals.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01628868",
            "name": "Civica UK Ltd",
            "identifier": {
                "legalName": "Civica UK Ltd",
                "id": "01628868",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "postalCode": "SE1 9LQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-525",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-142761",
        "name": "YORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUST"
    },
    "contracts": [
        {
            "id": "017241-2025-1",
            "awardID": "017241-2025-1",
            "status": "active",
            "value": {
                "amount": 207460,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-28T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "4",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "6",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}