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Hybrid Mail Services for Local Authority

Surrey Heath Borough Council

This public procurement record has 3 releases in its history.

Award

10 Sep 2025 at 14:05

UK7 - Contract Details Notice
Award

15 Jul 2025 at 19:06

UK6 - Contract Award Notice
Tender

29 Apr 2025 at 10:05

UK4 - Tender Notice
Summary of the contracting process

The procurement process for Hybrid Mail Services for Surrey Heath Borough Council was completed with an open procedure. The council, based in Camberley, UK (region UKJ25), sought services involving email and postal support for local authority functions, including revenues and benefits. The tender was active in April 2025, with stages progressing smoothly from tendering to awarding and culminating in the signing of the contract on 10th August 2025. The award was finalised on 10th September 2025, marking the award stage completion. The contract, valued at £240,000 gross for a three-year term, began on 18th August 2025, with potential extensions up to 2030.

This contract offers significant growth opportunities for businesses specialising in mailing and hybrid mail services. SMEs like Datagraphic Ltd, which successfully won the contract, stand to benefit from providing their expertise in high-volume mailing solutions to public sector clients. Companies with capabilities in digital and physical mail synchronisation can find a lucrative market through fulfilling local government needs, enhancing their portfolio with sub-central government contracts and recognising the importance of maintaining strong regional connections and competitive service delivery standards.

How relevant is this notice?

Notice Information

Notice Title

Hybrid Mail Services for Local Authority

Notice Description

Hybrid Mail Services for Local Authority, including Revenues and Benefits via email and postal services. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=979369113

Lot Information

Lot 1

Renewal: Three year initial terms with further period or periods of up to two (2) years maximum, by the Council giving written notice to the Service Provider at least 3 months in advance of the expiry date of the initial terms or any executed extension option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0508d6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055413-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79571000 - Mailing services

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
£375,000 £100K-£500K
Awards Value
£200,000 £100K-£500K
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
10 Sep 202511 months ago
Submission Deadline
16 Jun 2025Expired
Future Notice Date
Not specified
Award Date
15 Jul 20251 years ago
Contract Period
18 Aug 2025 - 17 Aug 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Surrey Heath Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBERLEY
Postcode
GU15 3HD
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Surrey Heath
Electoral Ward
Town
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

Datagraphic Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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