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Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025

Portsmouth City Council

This public procurement record has 4 releases in its history.

Award

12 Feb 2026 at 10:11

UK7 - Contract Details Notice
Award

15 Dec 2025 at 11:05

UK6 - Contract Award Notice
Tender

29 May 2025 at 16:25

UK4 - Tender Notice
Planning

30 Apr 2025 at 09:54

UK3 - Planned Procurement Notice
Summary of the contracting process

Portsmouth City Council has concluded the awarding of a contract for the term service contract concerning servicing, maintenance, and compliance of gas installations for council-managed assets. This procurement, initiated through a competitive flexible procedure, is prominently focused on the services category, reflecting a procurement approach that ensures adaptability to changing needs. The contract was awarded on 12 February 2026, and is set to commence on 1 April 2026 through to 31 March 2031, with options for extension up to 2036. The council, aiming to address statutory gas safety inspections, responsive repairs, and planned maintenance works across a housing stock of about 17,500 properties, expects to spend between £45 million and £55 million over a 10-year term, targeting compliance with national regulations amidst evolving contexts like decarbonisation and legislative changes. The property locations covered include Portsmouth, Winchester, Gosport, and Fareham, primarily within the UK's industrial sector related to gas-fitting and mechanical installations.

This tender offers significant business growth opportunities, particularly for large enterprises with expertise in gas servicing, maintenance, and repairs. SURESERVE COMPLIANCE SOUTH LIMITED has successfully been appointed as the supplier, indicating a competitive landscape well-suited to businesses capable of managing large-scale housing stock maintenance and dealing with the complexities of statutory compliance amidst changing regulations. The council’s focus on partnership working and social value underscores the need for suppliers to deliver high-quality services while engaging with community and political objectives, ensuring alignment with government legislation and priorities. Furthermore, the procurement’s flexible structure could appeal to firms prepared to adapt to regional expansions resulting from expected local government reforms, potentially increasing the contract's annual value significantly.

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Notice Information

Notice Title

Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025

Notice Description

Following the receipt of tenders on 3rd October 2025 2025, the Council has completed the assessment and award process, including the mandatory standstill period. Portsmouth City Council (the Council) is appointing a contractor to deliver Gas Servicing and Repair services across its housing stock. The scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations. Based on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between PS45M to PS55M. Housing Stock Information The Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties. Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s. Traditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9). A recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester. Current & Future Demand Over the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract. The Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract. However, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce. Changing Context and Objectives Over the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can. There will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation. Significant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys. There will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator. New Gas Servicing & Repairs Contract A single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of PS4M to PS5M per annum. The core scope of works, which the successful supplier will be required to deliver are - * Landlord Gas Safety Check * Annual Gas Servicing * CO Detector Checks * Gas Boiler Installations * Gas Boiler and Heating Repairs * Voids Gas Safety Works * Out of hours cover The supplier will be required to resource an out of hours service which is available 365 days a year. Ancillary Scope of Works The ancillary scope of works, which the successful supplier may be required to deliver, namely: * Commercial and Communal Landlord annual gas safety check; * Commercial gas boiler and heating repairs; and * Commercial gas boiler installations including heating systems, controls and all pipework. * Commercial and Commercial gas boiler servicing * Servicing and maintenance to air source heat pumps * Supplementary repairs to other water systems, valves, pumps, etc Partnership Working In addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners. Social Value The Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/ Local Government Review As part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage. Under current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council. At this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms. Any tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas. The impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of PS1M to PS2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to PS65M. In the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority. For further details in respect of LGR see the following link - https://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/

Lot Information

Lot 1

Renewal: The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years. Any period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0509c0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012705-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45232100 - Ancillary works for water pipelines

45232141 - Heating works

45262100 - Scaffolding work

45262300 - Concrete work

45262330 - Concrete repair work

45262500 - Masonry and bricklaying work

45311000 - Electrical wiring and fitting work

45331000 - Heating, ventilation and air-conditioning installation work

45331100 - Central-heating installation work

45331110 - Boiler installation work

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

45331211 - Outdoor ventilation installation work

45331230 - Installation work of cooling equipment

45332200 - Water plumbing work

45332300 - Drain-laying work

45333000 - Gas-fitting installation work

45350000 - Mechanical installations

50510000 - Repair and maintenance services of pumps, valves, taps and metal containers

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

71251000 - Architectural and building-surveying services

71321000 - Engineering design services for mechanical and electrical installations for buildings

Notice Value(s)

Tender Value
£65,000,000 £10M-£100M
Lots Value
£65,000,000 £10M-£100M
Awards Value
£65,000,000 £10M-£100M
Contracts Value
£65,000,000 £10M-£100M

Notice Dates

Publication Date
12 Feb 20266 months ago
Submission Deadline
18 Jun 2025Expired
Future Notice Date
27 May 2025Expired
Award Date
15 Dec 20258 months ago
Contract Period
1 Apr 2026 - 31 Mar 2031 Over 5 years
Recurrence
2030-05-28

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Portsmouth City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2AL
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth, TLJ35 South Hampshire
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Supplier Information

Number of Suppliers
1
Supplier Name

SURESERVE COMPLIANCE SOUTH LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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