Award

The Provision of a GIS System

RENFREWSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

30 Apr 2025 at 08:57

Summary of the contracting process

The procurement process for the "Provision of a GIS System" by Renfrewshire Council, located in Paisley, UK, falls under the goods category, specifically geographic information systems (CPV 38221000). The contract has been awarded without a prior call for competition, using a limited negotiated procedure due to the protection of exclusive rights. The award went to ESRI (UK), and the contract was signed on 28th April 2025, with an awarded value of £216,218. This process follows Regulation 33 (1)(b)(iii) of the Public Contract (Scotland) Regulations 2015, which applies when no reasonable alternatives exist and aims to maintain the protection of intellectual property rights.

This tender provides substantial opportunities for business growth, especially for companies specialising in geographic information system software and related support services. Although the procurement was restricted geographically and rights-protected, businesses offering unique or proprietary technical solutions in this industry could benefit from exploring similar opportunities. The exclusive nature of this contract indicates potential demand for such specialised services in public authorities, presenting a strategic opening for large firms with the capability to protect and capitalise on their intellectual property rights.

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Notice Title

The Provision of a GIS System

Notice Description

The Council relies upon the GIS software to deliver geospatial services to citizens and external partners including mapping applications on our public website, vehicle routing functionality and gritter tracking, while third parties use the mapping software for information and progress reporting on projects such as gully cleaning operations and the installation, commissioning and deinstallation of Christmas lights. ArcGIS also provides the survey platform used in public consultation and the Council's Open Data Portal.

Lot Information

Lot 1

This procurement exercise was conducted using the negotiated procedure in accordance with Regulation 33 (1)(b) (iii) of the Public Contract (Scotland) Regulations 2015 which states that "a contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases-- (iii)the protection of exclusive rights, including intellectual property rights but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement."

Procurement Information

The Council seeks to negotiate directly with ESRI due to the following:

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0509c1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017830-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

38221000 - Geographic information systems (GIS or equivalent)

48100000 - Industry specific software package

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£216,218 £100K-£500K

Notice Dates

Publication Date
30 Apr 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Rachel Davison
Contact Email
rachel.davison@renfrewshire.gov.uk
Contact Phone
+44 3003000300

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

ESRI (UK

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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