Planning

00538-CS - Recruitment Tracking System

00538-CS - RECRUITMENT TRACKING SYSTEM

This public procurement record has 1 release in its history.

Planning

07 May 2025 at 11:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The public procurement process revolves around Stonewater, a sub-central public authority, which is initiating the planning stage for a new recruitment tracking system. The procurement process is categorised under recruitment services and spans multiple regions across the United Kingdom, including UKG, UKF, UKH, UKK, UKJ, UKC, and UKD. The preliminary market engagement notice was published on 7th May 2025, inviting suppliers to demonstrate their systems by 30th May 2025. Stonewater intends to explore market offerings and supplier capabilities, aligning the recruitment system with strategic goals like candidate experience, diversity, and digital transformation. The full tender process is expected to commence with a future notice by 1st July 2025, leading to a procurement exercise valued at £250,000, with a contract period running from 3rd November 2025 to 31st March 2027 and potential renewal extending to 2029.

This opportunity is a significant avenue for businesses in the recruitment services sector to collaborate with a leading social housing provider, Stonewater. It suits companies that offer innovative technological solutions to enhance recruitment processes, particularly those that align with the values of inclusivity, efficiency, and digital advancement. Engaging in this tender process could offer substantial growth prospects for businesses adept at system integration, data-driven decision-making, and those with the ability to support Stonewater's goal of modern, efficient hiring practices. Suppliers participating in the early market engagement will have the chance to influence the procurement strategy and present their solutions to better meet Stonewater's requirements.

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Notice Information

Notice Title

00538-CS - Recruitment Tracking System

Notice Description

Stonewater is seeking to engage with potential suppliers ahead of a procurement exercise for a new recruitment system. As a social housing provider committed to efficient, inclusive, and modern hiring practices, we are looking to better understand the capabilities, innovations, and market offerings that could support our recruitment processes. This early engagement aims to inform our requirements and procurement strategy. Interested suppliers are invited to express their interest and participate in a pre-market consultation to share insights, showcase solutions, and help shape a system that meets the evolving needs of our organisation and workforce. This will allow us to align recruitment systems with our strategic goals around candidate experience, diversity and inclusion and digital transformation. We are exploring options that can provide enhanced functionality, improved integration with existing systems, and better support for data-driven decision-making. Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and Stonewater. The receipt of a response does not automatically include the respondent in the procurement process. A Tender Notice will be issued to the market which will provide details of how the relating procurement documentation can be accessed and timescales for submission of the said tender response. Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. Stonewater shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred), regardless of the outcome of the Market Engagement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=947569011

Planning Information

We have no formal engagement scheduled - but we would like to invite suppliers to demonstrate their systems on a 1-2-1 basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050db9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019340-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79600000 - Recruitment services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 2025Expired
Award Date
Not specified
Contract Period
3 Nov 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
00538-CS - RECRUITMENT TRACKING SYSTEM
Contact Name
Donna Monro
Contact Email
donna.monro@stonewater.org
Contact Phone
Not specified

Buyer Location

Locality
LEICESTER
Postcode
LE8 6EP
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Blaby
Electoral Ward
North Whetstone
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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