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HDD-ITT-59015 - Ad Hoc Recruitment Campaigns

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 3 releases in its history.

Award

19 Aug 2025 at 14:23

UK7 - Contract Details Notice
Award

29 Jul 2025 at 12:59

UK6 - Contract Award Notice
Tender

08 May 2025 at 12:49

UK4 - Tender Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has awarded a contract for marketing materials for ad hoc recruitment campaigns on 18th August 2025. The contract, valued at £50,000 with a gross amount of £60,000, has been granted under open competition to Four Communications Limited. This service will cater to areas within and outside Wales, including Carmarthenshire, Ceredigion, Pembrokeshire, the London Underground, Manchester Piccadilly, and venues along the M5 corridor. The contract is positioned under the 'services' industry category, with a focus on advertising services, and runs from 1st September 2025 to 31st August 2026, with an extension option for another year.

This procurement process opens avenues for significant business growth opportunities, particularly for companies experienced in creating and disseminating marketing materials. It is especially suited for businesses adept at executing nationwide advertising campaigns, including digital and audio-visual platforms. Companies with a quick response time, the capability to provide detailed campaign analytics, and those within the large-scale operations sector could significantly benefit from this engagement. By participating in such procurements, businesses can expand their reach and enhance their portfolio, showcasing their proficiency in executing diverse and large-scale advertising campaigns for public sector entities.

How relevant is this notice?

Notice Information

Notice Title

HDD-ITT-59015 - Ad Hoc Recruitment Campaigns

Notice Description

Hywel Dda University Health Board (HDUHB) has awarded a contract for the provision of marketing material for ad hoc recruitment campaigns. The following services will be provided: Marketing materials for recruitment campaigns covering: Carmarthenshire Ceredigion Pembrokeshire Other areas of the UK outside of Wales The service incudes but is not limited to: Poster advertisements on buses and trains in Carmarthenshire, Ceredigion & Pembrokeshire. Posters will range in size for different campaigns; sizing will be agreed at point of enquiry for each specific campaign. Poster advertisements in service stations such as along the M5 corridor during school holiday periods. Digital advertisements on screens in major train stations, such as the London Underground and Manchester Piccadilly. Spotify audio and visual recruitment advertisements in Carmarthenshire, Ceredigion, Pembrokeshire, and other areas as required. The adverts will run over 2-4 weeks. Poster advertisements in retail areas of the UK for example shopping centres or local convenience stores. All poster content will be created by HDUHB and will be provided to the successful bidder with the enquiry for each individual campaign. The Health Board would, during an initial meeting with the successful bidder, discuss plans for the years ahead, and timeline mutually agreed. The successful bidder will provide: Effective delivery plan, provided as a timeline for each campaign delivery A response time of 5 working days to initial requests. Photographic proof of all completed and delivered campaign. Statistics of campaign reach, to be provided up to 4 weeks after the campaign has ended detailing the success of each campaign. This is a zero-commitment contract, with details of each campaign agreed between the service and provider as funding allows.

Lot Information

Lot 1

Renewal: 12 month extension built into the contract, to be reviewed annually

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050eb0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049860-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79341000 - Advertising services

79341200 - Advertising management services

79341400 - Advertising campaign services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
£50,000 Under £100K
Contracts Value
£50,000 Under £100K

Notice Dates

Publication Date
19 Aug 20251 years ago
Submission Deadline
6 Jun 2025Expired
Future Notice Date
Not specified
Award Date
29 Jul 20251 years ago
Contract Period
1 Sep 2025 - 31 Aug 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Four Communications Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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