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003/2025 CFS & Cleaning Services

University Of The West Of England

This public procurement record has 4 releases in its history.

Award

02 Sep 2026 at 09:42

UK7 - Contract Details Notice
Award

27 May 2026 at 10:34

UK6 - Contract Award Notice
Tender

04 Dec 2025 at 11:33

UK4 - Tender Notice
Planning

08 May 2025 at 15:01

UK3 - Planned Procurement Notice
Summary of the contracting process

The University of the West of England procured cleaning services across its estate. The scope covered routine and heavy-use cleaning at the Centre for Sport, including sports halls and gyms; cleaning at Frenchay Campus locations including Halley Nursery, offices, a shop floor and servery; cleaning at Bower Ashton, Spike Island, Arnolfini and Bush House; specialist quarterly deep cleaning at catering sites; and ad hoc cleaning across all university campuses. Work is delivered across UWE’s campuses in Bristol, including Frenchay, Bower Ashton, Spike Island, Arnolfini, Bush House and Glenside. The requirement is service-based and covers both regular operational cleaning and specialist or responsive tasks. Six separate areas were procured, including a substantial Centre for Sport requirement and smaller campus, catering and ad hoc service packages.

The procurement is complete and has reached award and contract stages following an open procedure. The tender deadline was 30 January 2026 at 14:00, with award decisions due by 11 March 2026. Contracts were signed on 7 July 2026 and run from 8 July 2026 to 7 July 2029, with two possible one-year extensions. Lot 1, Centre for Sport, was awarded to ATLAS FM LIMITED for £650,000 gross. Lot 4, City Campus, was awarded to SANSUM SOLUTIONS GROUP LIMITED for £500,000 gross. Lot 5, specialist catering deep cleaning, was awarded to AFFORDABLE CLEANING AND SUPPLIES LTD for £25,000 gross. Six lots were included; the recorded outcome also covers Frenchay, Bower Ashton and ad hoc campus cleaning. Evaluation prioritised quality over price: 60:40 for Lot 1 and 70:30 for the other lots.

This procurement shows demand for university cleaning delivered across varied environments, from sports and gym facilities to galleries, auditoria, studios, classrooms, offices, catering areas, toilets, workshops and communal spaces. Credible competitors would need the operational capacity to manage routine cleaning alongside deep-cleaning programmes, specialist sports or catering environments and responsive ad hoc requests. The evaluation placed greater emphasis on quality than price, so suppliers would need to evidence reliable service provision, suitable technical arrangements, innovation and social value. Performance management would also be important, with monthly monitoring covering specification delivery, periodic tasks, consumables, staffing, auditing, health and safety, management reporting, service requests, invoicing and client perceptions. The opportunity was marked suitable for small and medium-sized enterprises, indicating that focused regional operators could be relevant alongside larger facilities-management businesses.

How relevant is this notice?

Notice Information

Notice Title

003/2025 CFS & Cleaning Services

Notice Description

The University of the West of England (UWE) is issuing this tender for the provision of Cleaning Services. This procurement opportunity is divided into 6 lots as specified below: 1 Cleaning of all Centre for Sport (CFS) spaces, includes routine cleaning, heavy usage of communal/sporting areas, specialist sports hall, gym facilities, plus Christmas & Summer deep cleans. 2 Frenchay Campus cleaning of Halley Nursery, Subcontractor site offices, Morrisons shop floor & Onezone servery. 3 Bower Ashton & Spike Island Campus, Cleaning of gallery area, classrooms, computer rooms, office areas, communal areas, refectory areas, toilets and workshops. 4 Arnolfini & Bush House includes cleaning of toilets, auditorium, light studio, dark studio, galleries 2, 3 and 4, dressing rooms and back stage. 5 Specialist quarterly deep cleaning at catering sites across the 3 University campuses. 6 Adhoc University Cleaning at all sites across the University Estate, includes cleaning of all spaces across the university campuses

Lot Information

Frenchay Campus - Centre for Sport

Renewal: 2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

Frenchay Campus

Renewal: 2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

Bower Ashton Campus

Renewal: 2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

City Campus

Renewal: 2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton Campuses

Renewal: 2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

All UWE Campuses - Adhoc

Renewal: 2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050ef2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082915-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£1,080,000 £1M-£10M
Lots Value
£1,080,000 £1M-£10M
Awards Value
£1,175,000 £1M-£10M
Contracts Value
£1,175,000 £1M-£10M

Notice Dates

Publication Date
2 Sep 20261 months ago
Submission Deadline
30 Jan 2026Expired
Future Notice Date
3 Jul 2025Expired
Award Date
27 May 20265 months ago
Contract Period
8 Jul 2026 - 7 Jul 2029 3-4 years
Recurrence
2031-04-26

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of The West Of England
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS16 1QY
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
3
Supplier Names

Atlas FM Limited

Sansum Solutions Group Limited

AFFORDABLE CLEANING AND SUPPLIES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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