Award

SPS-01661A Maintenance of Watermist Systems-Fogex

SCOTTISH PRISON SERVICE

This public procurement record has 2 releases in its history.

Award

19 Jun 2025 at 13:25

Award

09 May 2025 at 09:43

Summary of the contracting process

The Scottish Prison Service has completed the procurement process for the maintenance of Fogex Watermist Systems across five of its establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont, and HMP Shotts, located in Scotland. This contract, titled "SPS-01661A Maintenance of Watermist Systems-Fogex" and classified under "Repair and maintenance services of firefighting equipment," was awarded to Protec Camerfield Ltd. The procurement process did not include a prior publication of a call for competition, as the procurement method was limited. The contract, valued at £300,000 and signed on 9th May 2025, will span three years with a possible extension for another three years.

This tender presents significant opportunities for businesses specialising in firefighting equipment maintenance, particularly those capable of delivering planned and reactive maintenance services in line with British Standards. Companies with experience in maintaining specialised emergency systems and an established presence in the compliance certification sector would find this contract particularly suited to their capabilities. The award method highlights an opportunity for businesses holding exclusive rights or specialised skills pertinent to niche markets, illustrating the importance of possessing unique competitive advantages in securing such government contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

SPS-01661A Maintenance of Watermist Systems-Fogex

Notice Description

The SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts

Lot Information

Lot 1

The supplier shall provide: Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ; Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts); Replacement of Spare Parts and Equipment; Management information; User and technical training when required by the Purchaser. Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.

Procurement Information

Award of a contract without prior publication of a call for competition Justification for selected award procedure:

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050f7a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033745-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Alan McConnach
Contact Email
alan.mcconnach@prisons.gov.scot
Contact Phone
+44 1313303790

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

PROTEC CAMERFIELD

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050f7a-2025-06-19T14:25:13+01:00",
    "date": "2025-06-19T14:25:13+01:00",
    "ocid": "ocds-h6vhtk-050f7a",
    "description": "The contract term will be 3 years with an additional 3 years extension period (SC Ref:802225)",
    "initiationType": "tender",
    "tender": {
        "id": "01661A",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SPS-01661A Maintenance of Watermist Systems-Fogex",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50413200",
            "description": "Repair and maintenance services of firefighting equipment"
        },
        "mainProcurementCategory": "services",
        "description": "The SPS has Fogex Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. For this Contract, Fogex Watermist Systems are currently installed at 5 SPS Establishments: HMP Perth, HMP Glenochil, HMP Edinburgh, HMP&YOI Polmont and HMP Shotts",
        "lots": [
            {
                "id": "1",
                "description": "The supplier shall provide: Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ; Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts); Replacement of Spare Parts and Equipment; Management information; User and technical training when required by the Purchaser. Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Award of a contract without prior publication of a call for competition Justification for selected award procedure:"
    },
    "awards": [
        {
            "id": "019972-2025-01661A-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-147229",
                    "name": "Protec Camerfield Ltd"
                }
            ]
        },
        {
            "id": "033745-2025-01661A-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-147229",
                    "name": "Protec Camerfield Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-68977",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "One Lochside, 1 Lochside Avenue",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9DJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan McConnach",
                "telephone": "+44 1313303790",
                "email": "alan.mcconnach@prisons.gov.scot"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.sps.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-147229",
            "name": "Protec Camerfield Ltd",
            "identifier": {
                "legalName": "Protec Camerfield Ltd"
            },
            "address": {
                "streetAddress": "5 Churchill Way, Nelson",
                "locality": "Lancashire",
                "region": "UK",
                "postalCode": "BB9 6RT",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-404",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-68977",
        "name": "Scottish Prison Service"
    },
    "contracts": [
        {
            "id": "019972-2025-01661A-1",
            "awardID": "019972-2025-01661A-1",
            "status": "active",
            "value": {
                "amount": 300000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-09T00:00:00+01:00"
        },
        {
            "id": "033745-2025-01661A-1",
            "awardID": "033745-2025-01661A-1",
            "status": "active",
            "value": {
                "amount": 300000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-09T00:00:00+01:00"
        }
    ],
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000798380"
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}