Electronic Clocking-in System: Proof of Concept

Notice Information

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Notice Title

Electronic Clocking-in System: Proof of Concept

Notice Description

Cardiff and Vale University Health Board's Capital Estates and Facilities (CEF) Department is looking to implement a contract for an Electronic Clocking-in System. This came to light as part of the Service Board's ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper based process. This initiative will commence in the Patient Catering Department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division if successful.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-0510d6
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/055214-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: UK7 - Contract Details Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Direct
Procurement Method Details: Below threshold - without competition
Tender Suitability: SME
Awardee Scale: SME

Common Procurement Vocabulary (CPV)

CPV Divisions: 72 - IT services: consulting, software development, Internet and support
CPV Codes: 72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: £33,014 Under £100K
Contracts Value: £33,014 Under £100K

Notice Dates

Publication Date: 11 Jun 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 12 May 20251 years ago
Contract Period: 23 Sep 2026 - 30 Sep 2026 30 days
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Active
Contracts Status: Active

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: CARDIFF
Postcode: CF14 3UZ
Post Town: Cardiff
Country: Wales
Major Region (ITL 1): TLL Wales
Basic Region (ITL 2): TLL5 South East Wales
Small Region (ITL 3): TLL52 Cardiff and Vale of Glamorgan
Delivery Location: Not specified
Local Authority: Cardiff
Electoral Ward: Gabalfa
Westminster Constituency: Cardiff North

Supplier Information

Number of Suppliers: 1
Supplier Name: ALLOCATE SOFTWARE

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/055214-2026
11th June 2026 - Contract details notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/020453-2025
12th May 2025 - Transparency notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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