704_26 Outsourced Catering Services and Procurement Support

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    "id": "ocds-h6vhtk-051159-2026-04-27T12:39:19+01:00",
    "date": "2026-04-27T12:39:19+01:00",
    "ocid": "ocds-h6vhtk-051159",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "020620-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020620-2025",
                "datePublished": "2025-05-12T16:30:21+01:00",
                "format": "text/html"
            },
            {
                "id": "067484-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/067484-2025",
                "datePublished": "2025-10-22T13:38:41+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate or bid for this framework. Request for Information: Engagement is being undertaken via two Request for Information (RFI) questionnaires hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI questionnaires is 17:00 (5pm) on 17 December 2025. Suppliers wishing to participate in the RFI MUST first express an interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '704_26' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest. Suppliers can access and respond to the RFI questionnaires in the Messages section of the eProcurement Portal (via the Activity dashboard once an expression of interest has been registered). Any questions or clarifications should similarly be submitted to ESPO as a message on the eProcurement Portal. ESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail.",
                "dueDate": "2026-01-09T23:59:59Z",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PYDD-1122-TCVN",
            "name": "Leicestershire County Council, trading as ESPO",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYDD-1122-TCVN"
            },
            "address": {
                "streetAddress": "Barnsdale Way, Grove Park, Enderby",
                "locality": "Leicester",
                "postalCode": "LE19 1ES",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "name": "Food, Communities and Technology Procurement Team",
                "email": "tenders@espo.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.espo.org/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYDD-1122-TCVN",
        "name": "Leicestershire County Council, trading as ESPO"
    },
    "tender": {
        "id": "704_26",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "704_26 Outsourced Catering Services and Procurement Support",
        "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector. This procurement aims to establish a multi supplier framework to assist customers with outsourcing their catering services and provide customers with procurement consultancy support to assist customers in outsourcing their catering services. The framework is open for use by any \"public body\" as defined in Section 1 of the Local Authorities (Goods and Services) Act 1970 that also falls within one of the following classifications of user throughout all administrative regions of the UK: * Local Authorities, and certain: o Central government agencies and ministries o NHS and emergency (blue light) services o Schools, academies, colleges and universities o Registered charities o Registered social landlords Organisations likely to be appointed are those with experience of providing outsourced catering services to customers in education, social care and all other public sector sectors, alongside procurement consultants who can assist customers in outsourcing their catering service requirement. The Framework is divided into 4 lots: Lot 1. Education Lot 2. Social Care Lot 3. All Other Public Sector Lot 4. Procurement Consultancy and Contract Management Support for Outsourced Catering Services The objectives and outcomes this framework are intended to achieve are: * Attract market leading suppliers, alongside SMEs, driving competition across the framework. * Offer customers a compliant route to market * To ensure customers have access to a range of support with the inclusion of procurement consultants who can assist with their outsourced catering services requirements. Please refer to the tender documents for further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 16 June 2026. To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '704_26' (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen). Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79418000",
                        "description": "Procurement consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amountGross": 240000000,
            "currency": "GBP",
            "amount": 200000000
        },
        "mainProcurementCategory": "services",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal",
                "description": "Customers wishing to buy Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof): Call-off without competition (LOT 4 ONLY) Only customers accessing Lot 4 will be able to access the Framework by 'calling-off' Services from a Supplier identified who is a) included in the Framework, b) suitable for meeting the Customer's specific needs, c) within the geographical region/sub-region of the Customer, and d) identified as offering the most advantageous solution to the Customer's requirements, based on the Framework pricing and the additional benefits offered by each Supplier. Call-off with competition (Further Competitive Selection Process) Customers accessing all lots will be able to 'call-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to supply the required Services. This means that not all competitive selection processes will necessarily include all the Suppliers - a customer will only invite those Suppliers that are included in the Framework for the particular type and location of contract required. Customers will assess the suppliers as set out in the terms and conditions of the Framework. Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction. Please refer to the tender documents for any further details.",
                "buyerLocationRestrictions": [
                    {
                        "gazetteer": {
                            "scheme": "GB-ITL",
                            "identifiers": [
                                "UK"
                            ]
                        }
                    }
                ]
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Lot 1. Education",
                "description": "This Lot is for the provision of Catering Services to education establishments including primary schools, secondary schools, multi-academy trusts, special schools, nurseries, colleges, universities, technical schools/colleges and/or any other public sector learning institutions. It is also envisaged that Customers looking for 'holiday food programmes will use this Lot to provide meals meeting the School Meal Standards in the holiday periods. It is expected that customers will require a wide range of catering provisions to include but not limited to dining room and canteen style services to grab and go, breakfast, after school clubs, hospitality and special events. In addition, the Lot will cover a range of service models including onsite or offsite preparation, service and consumption.",
                "value": {
                    "amountGross": 240000000,
                    "amount": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non-Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
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                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Refer to the tender documents for conditions of participation."
                        },
                        {
                            "type": "technical",
                            "description": "Refer to the tender documents for conditions of participation."
                        }
                    ]
                },
                "renewal": {
                    "description": "The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period(s) where: * The framework is performing well * It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend in full as noted above. Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)."
                },
                "hasOptions": true,
                "options": {
                    "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the scope of the framework."
                }
            },
            {
                "id": "2",
                "title": "Lot 2. Social Care",
                "description": "This Lot includes the provision of Catering Services to all types of social care and health establishments which may include but is not limited to care homes, charities and home delivery meal services. The Lot will cover a range of catering provision including but not limited to 'meals on wheels' delivery provisions, dining room and canteen style services, hospitality and special events. It is also expected that a range of service models will be required including onsite or offsite preparation, service and consumption.",
                "status": "active",
                "value": {
                    "amountGross": 240000000,
                    "amount": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non-Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Refer to the tender documents for conditions of participation."
                        },
                        {
                            "type": "technical",
                            "description": "Refer to the tender documents for conditions of participation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period(s) where: * The framework is performing well * It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend in full as noted above. Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)."
                },
                "hasOptions": true,
                "options": {
                    "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the scope of the framework."
                }
            },
            {
                "id": "3",
                "title": "Lot 3. All Other Public Sector",
                "description": "This Lot includes the provision of Catering Services to all other areas of the Public Sector. It will cover a range of different customer types including Public Sector workplaces and managed buildings/spaces, art galleries, museums, leisure centres, country parks, historic buildings, concert halls, conference venues, training centres, exhibition centres, theatres, stadia, emergency services establishments, NHS hospital trusts (to include but not limited to patient care, staff and visitor food service), prisons and other Ministry of Justice and Ministry of Defence establishments. Any other Public Sector customers who do not fall into Lot 1 or Lot 2 will fall into Lot 3. It is expected that a wide range of catering provision will be required including but not limited to canteen, grab and go, trolley catering provision, hospitality and event catering. In addition, this Lot will cover a range of service models including onsite or offsite preparation, service and consumption.",
                "status": "active",
                "value": {
                    "amountGross": 240000000,
                    "amount": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non-Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Refer to the tender documents for conditions of participation."
                        },
                        {
                            "type": "technical",
                            "description": "Refer to the tender documents for conditions of participation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period(s) where: * The framework is performing well * It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend in full as noted above. Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)."
                },
                "hasOptions": true,
                "options": {
                    "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the scope of the framework."
                }
            },
            {
                "id": "4",
                "title": "Lot 4. Procurement Consultancy and Contract Management Support for Outsourced Catering Services",
                "description": "This Lot includes Suppliers who can offer Procurement Support carried out in line with the Procurement Act 2023. Typical services are likely to include gathering of information and documenting customer requirements, providing advice on evaluation methodologies, arranging and supporting Supplier site visits, Supplier demonstrations and interviews, conduct or assist with the Further Competitive Selection Process (preparation, evaluation and award, including managing the de-brief of Suppliers and Contract document drafting), fielding and supporting the customer to respond to any clarification questions raised in the Further Competitive Selection Process, legal support to include guidance on how to complete the Form of Contract and Call-Off Terms, guidance on service levels, TUPE and contract mobilisation. Suppliers awarded onto this lot are expected to assist customers with drafting and publishing notices as and when required throughout the procurement and award process. This lot will also include contract management, where typical services are likely to include the monitoring of Suppliers performance and Key Performance Indicators (KPIs), Supplier relationship management, the auditing of Supplier sites, Cost and efficiency savings being identified and ad-hoc advice on Outsourced Catering Services.",
                "status": "active",
                "value": {
                    "amountGross": 240000000,
                    "amount": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Non-Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Refer to the tender documents for conditions of participation."
                        },
                        {
                            "type": "technical",
                            "description": "Refer to the tender documents for conditions of participation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period(s) where: * The framework is performing well * It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend in full as noted above. Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value)."
                },
                "hasOptions": true,
                "options": {
                    "description": "ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the scope of the framework."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-02-13T23:59:59Z"
        },
        "status": "active",
        "aboveThreshold": true,
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
            {
                "id": "ocds-h6vhtk-051159",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.04,
                    "monetaryValue": "award"
                },
                "description": "As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework. A 0.5% Fee applies for Lots 1-3, and a 4% Fee with maximum cap per customer contract of PS250 applies to Lot 4 only. For further details, please refer to the tender documents."
            }
        ],
        "submissionMethodDetails": "Refer to all instructions captured via https://www.eastmidstenders.org/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-16T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-02T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-06T23:59:59+01:00"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 3,
            "maximumLotsAwardedPerSupplier": 3,
            "awardCriteriaDetails": "Tenderers bidding for Lot 1 (Education), Lot 2 (Social Care) and Lot 3 (All Other Public Sector) may bid for one, some, or all three lots. Tenderers bidding for Lot 4 (Procurement Consultancy and Contract Management Support for Outsourced Catering Services) are UNABLE to bid for any of Lot 1 (Education), Lot 2 (Social Care) and Lot 3 (All Other Public Sector) due to the potential for conflicts of interest."
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '704_26' (via \"View Opportunities\" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).",
                "url": "https://www.eastmidstenders.org/"
            },
            {
                "id": "L-2",
                "documentType": "technicalSpecifications",
                "description": "Please refer to the tender documents (see above for further details including summary instructions on how to access these).",
                "url": "https://www.eastmidstenders.org/"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "038007-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038007-2026",
                "datePublished": "2026-04-27T12:39:19+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}