Planning

WCC - MARKET TESTING - PME for Workplace Booking System.

WARWICKSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

13 May 2025 at 14:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Warwickshire County Council is currently in the planning stage of a public procurement process for a project titled "WCC - MARKET TESTING - PME for Workplace Booking System." This initiative aims to implement a centralised and automated booking system for meeting rooms and desks at Shire Hall in Warwick, United Kingdom, focusing on a new Directorate Zone to support 1,200 employees with 200 desks and 25 meeting rooms. The procurement stage is planning, and the procurement process includes a preliminary market engagement (PME) exercise, for which interested suppliers must submit responses by 6th June 2025 via the CSW-Jets portal. The industry category for this project falls under software packages, information systems, and IT services, indicating a service-focused procurement.

This tender presents a growth opportunity for businesses specialising in software packages, information technology services, and software-related services. SMEs are particularly encouraged to participate, as the contract highlights suitability for such enterprises. Competing for this tender can enhance a company's portfolio by engaging in a project that spans up to three years, from 30th September 2025 to 29th September 2028. Companies that offer innovative solutions in workplace management technology would benefit from engaging with Warwickshire County Council's strategy for improved efficiency and resource management within public sector settings.

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Notice Information

Notice Title

WCC - MARKET TESTING - PME for Workplace Booking System.

Notice Description

To provide a centralised and automated booking system for all meeting rooms and desks within Shire Hall. Initially, we are creating a new Directorate Zone that will be supporting 1,200 employees and contain 200 desks, 25 meeting and collaboration rooms. This will be an initial test phase for 3-6 months. The Council would be grateful if you could complete the PME questionnaire. The Council is considering how to structure its tender /tender documents to ensure best value for a future tendering process

Planning Information

Scope of engagement: PME questionnaire. Instructions for submitting an interest: Interested suppliers are invited to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - [22528]. The Council would be grateful if you could complete the questions in the market testing document and respond by: [06] [06] [2025] [Time - 12:00hrs]. You should submit your completed responses by uploading via CSW Jets. The procurement documents are available for unrestricted and full direct access, free of charge, at https://intendhost.co.uk/csw-jets/aspx/Home Additional information can be obtained from the above-mentioned address. Contact Details: If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051234
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020920-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
6 Jun 2025Expired
Award Date
Not specified
Contract Period
29 Sep 2025 - 29 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurement@warwickshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG1 Herefordshire, Worcestershire and Warwickshire
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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