Award

Exhibition Space at Summer Fancy Food Show 2025 & Anuga 2025

LLYWODRAETH CYMRU / WELSH GOVERNMENT

This public procurement record has 2 releases in its history.

Award

04 Jun 2025 at 13:58

UK6 - Contract Award Notice
Award

14 May 2025 at 11:06

UK5 - Transparency Notice
Summary of the contracting process

The Welsh Government has successfully completed a procurement process for the purchase of exhibition space at two major international food and drink trade exhibitions: the Summer Fancy Food Show 2025 in New York, USA, and Anuga 2025 in Cologne, Germany. This opportunity was handled as a direct award, facilitated by PS8 Ltd, and is part of ongoing efforts to promote Food and Drink Wales to key trade buyers in North America and Europe. Both the tender and the award stages are marked as complete, with a total contract value of approximately £116,733 and £212,430 respectively. The contracting parties include the Welsh Government as the buyer, located in Cardiff, and PS8 Ltd as the supplier based in Leatherhead. The events are strategically located to maximise exposure and engagement with priority buyers, with the contract period running from 29 June 2025 to 9 October 2025.

This procurement presents significant business growth opportunities, particularly for small to medium enterprises (SMEs) involved in exhibition, fair, and congress organisation services. As PS8 Ltd already handles such services, other businesses in the industry could look to develop similar competencies and partnerships to offer competitive services for future tenders. Participating in these international trade fairs can enhance business visibility, open up international markets, and foster new business relationships. Companies ready to provide solutions that align with government promotional objectives and those possessing exclusive rights or intellectual property within the exhibition sphere would find this kind of tender especially rewarding.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Exhibition Space at Summer Fancy Food Show 2025 & Anuga 2025

Notice Description

purchase of Exhibition Space at Summer Fancy Food Show 2025 & Anuga 2025 for Welsh Government

Procurement Information

PS8 Ltd purchase stand space from Summer Fancy Food Show and Anuga event organisers on behalf of Department for Business and Trade for the UK Pavilions. The Welsh Government can only purchase space through this existing contract and is the only way we can secure prime position alongside the wider UK / Devolved partners.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0512ec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029935-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£116,733 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 May 20259 months ago
Contract Period
28 Jun 2025 - 9 Oct 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LLYWODRAETH CYMRU / WELSH GOVERNMENT
Contact Name
Lisa Thomas Lewis
Contact Email
lisa.thomas@gov.wales
Contact Phone
+447870241634

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

PS8

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0512ec-2025-06-04T14:58:03+01:00",
    "date": "2025-06-04T14:58:03+01:00",
    "ocid": "ocds-h6vhtk-0512ec",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQYQ-3841-BHTP",
            "name": "Llywodraeth Cymru / Welsh Government",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQYQ-3841-BHTP"
            },
            "address": {
                "streetAddress": "Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services",
                "locality": "Cardiff",
                "postalCode": "CF10 3NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Lisa Thomas Lewis",
                "email": "lisa.thomas@gov.wales",
                "telephone": "+447870241634"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://gov.wales",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVVY-2831-NPBV",
            "name": "PS8 Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVVY-2831-NPBV"
            },
            "address": {
                "streetAddress": "PO Box 424",
                "locality": "Leatherhead",
                "postalCode": "KT22 2HL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ26"
            },
            "contactPoint": {
                "email": "info@ps-8.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQYQ-3841-BHTP",
        "name": "Llywodraeth Cymru / Welsh Government"
    },
    "tender": {
        "id": "C05520252026",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Exhibition Space at Summer Fancy Food Show 2025 & Anuga 2025",
        "description": "purchase of Exhibition Space at Summer Fancy Food Show 2025 & Anuga 2025 for Welsh Government",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "PS8 Ltd purchase stand space from Summer Fancy Food Show and Anuga event organisers on behalf of Department for Business and Trade for the UK Pavilions. The Welsh Government can only purchase space through this existing contract and is the only way we can secure prime position alongside the wider UK / Devolved partners.",
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "suitability": {
                    "sme": true
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "riskDetails": "no known risks",
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersIntellectualPropertyExclusiveRights"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "exhibition space at Summer Fancy Food Show and Anuba 2025",
            "status": "pending",
            "value": {
                "amountGross": 140079,
                "amount": 116733,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PVVY-2831-NPBV",
                    "name": "PS8 Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79950000",
                            "description": "Exhibition, fair and congress organisation services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "DE",
                            "country": "DE",
                            "countryName": "Germany"
                        },
                        {
                            "region": "US",
                            "country": "US",
                            "countryName": "United States"
                        },
                        {
                            "region": "DE",
                            "country": "DE",
                            "countryName": "Germany"
                        },
                        {
                            "region": "US",
                            "country": "US",
                            "countryName": "United States"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-06-29T00:00:00+01:00",
                "endDate": "2025-10-09T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "021206-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/021206-2025",
                    "datePublished": "2025-05-14T12:06:04+01:00",
                    "format": "text/html"
                },
                {
                    "id": "029935-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/029935-2025",
                    "datePublished": "2025-06-04T14:58:03+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-06-17T23:59:59+01:00",
                    "status": "scheduled"
                }
            ],
            "date": "2025-05-14T00:00:00+01:00",
            "standstillPeriod": {
                "endDate": "2025-06-13T23:59:59+01:00"
            }
        }
    ],
    "language": "en"
}