Reactive Maintenance Measured Term Contract

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    "id": "ocds-h6vhtk-05149d-2026-01-29T14:05:45Z",
    "date": "2026-01-29T14:05:45Z",
    "ocid": "ocds-h6vhtk-05149d",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "021794-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/021794-2025",
                "datePublished": "2025-05-15T14:32:09+01:00",
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            {
                "id": "040981-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040981-2025",
                "datePublished": "2025-07-17T14:21:09+01:00",
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        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "RCT in collaboration with Merthyr CBC are intending to hold a supplier drop-in session on Wednesday 13th August 2025 @ Llys Cadwyn, Pontypridd between 9:30am and 12.30pm. The event is not to shape the procurement process but to give suppliers/contractors an overview of the requirements before the tender process commences. If there were any major concerns or issues raised during the supplier drop-in session that would affect the smooth delivery of the contract, then RCT & Merthyr may consider tweaking the below. If suppliers are interested in attending this event, please can you register your interest by emailing procurement@rctcbc.gov.uk, FAO Julie Snooks by 12 noon 6th August 2025. Please also indicate whether you wish to deal with us via the Welsh language, so we can make the necessary arrangements. OVERVIEW OF THE REQUIREMENTS The contract will be split into three lots:- Lot 1 - RCT East - Annual Value approx. 650k Lot 2 - RCT West - Annual Value approx. 780k Lot 3 - Merthyr CBC - Annual Value approx. 300k A brief description of the nature of the Works is given below as an indication of the general character and scope of works envisaged. The description is not intended to set precise limits to the various classifications of works since the works, being essentially of a maintenance nature, will be varied. * Emergency works within normal working hours and outside working hours to include restoration of essential service, unblocking drains, making safe, secure and weathertight. * Emergency demolitions which may include non-council buildings * Minor building works/alterations * Minor demolition * Roof repairs to both pitched and flat design * Carpentry repairs including door/window replacement * Plumbing work * Electrical installation and repair works * Drainage work including clearing blockages, surveys, repairs and replacement * Glazing work to both single and double glazed windows including temporary boarding up where necessary * Repairs to structures including temporary shoring, rebuilding and repointing * Internal and External decorations * Works of adaptation including installation of external galvanised handrails, internal timber mopstick handrails, access ramps and bathroom alterations * Small building works * Works to comply with the Disability Discrimination Act * Works within public Highways * Scaffolding / towers * Minor works with asbestos - note you are not expected to undertake any large scale, significant or asbestos specific works as part of this contract, only non-licensed works that are small/minor in nature where asbestos may be disturbed by virtue of items being fixed to, near to, require minor sealing or repair, decorative finishes or similar, where agreed with the appropriate Council. This work may entail NNLW. * Any other work as instructed by the CA Work excluded: * Boiler plant (installation, servicing and maintenance) * Gas services * Kitchen equipment (servicing & maintenance) * Fan convector heaters( servicing & maintenance) * Fire alarms (servicing& maintenance) * Emergency lights ( servicing& maintenance) * Emergency generators (routine maintenance) * Stage lighting (periodic testing) * Pottery kilns (servicing& maintenance) * Lifts and hoists(installation, servicing& maintenance) * Intruder alarms (installation and maintenance) * CCTV systems (installation and maintenance) * Sewage pumps (installation, servicing and maintenance) * Portable appliance testing * Periodic inspection and testing of electrical installation in buildings * Swimming pools (servicing & maintenance) * Automated doors, shutters & barriers (routine maintenance) QUALIFICATIONS REQUIREMENTS Financial The successful supplier will be required to have an annual turnover of 2 x annual value of lot awarded. Insurance levels Employer's (Compulsory) Liability Insurance = 5m Public Liability Insurance = 10m Product Liability Insurance = 5m *It is a legal requirement that all companies hold Employer's (Compulsory) Liability Insurance of 5 million as a minimum. Please note this requirement is not applicable to Sole Traders. DBS Checks It is a mandatory requirement that all employees will undergo a DBS check. PROJECT SPECIFIC REQUIREMENTS Call outs It is a mandatory requirement that the successful supplier must be able to respond to call outs 24/7 and to attend site within 2 hrs (RCT) and 1 hr (Merthyr CBC) of receiving the call. Contractors who are unable to meet this requirement will be eliminated. Trades As this contract is to provide multi service responsive maintenance, the successful supplier must be able to provide all trades to deliver the contract. ANTICIPATED EVALUATION CRITERIA Award Criteria Weighting Qualification Pass/Fail Commercial - Price 35% Technical - Quality 55% Social Value 10% ANTICIPATED PROCUREMENT TIMETABLE This timetable is indicative only. The Council reserves the right to change dates at its discretion: Stage Date(s)/time Issue of Invitation to Tender 15th September 2025 End date for clarifications 12 noon 5th October 2025 Closing date for submission of Tenders 15th October 2025 Evaluation of Tenders 15th October - 12th November 2025 Notification of result of evaluation 27th November 2025 Confirmation of Award 10th December 2025 Contract commencement 1st February 2026",
                "dueDate": "2025-08-13T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PDXZ-9391-VHZQ",
            "name": "Rhondda Cynon Taf CBC",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDXZ-9391-VHZQ"
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            "address": {
                "streetAddress": "2 Llys Cadwyn",
                "locality": "Pontypridd",
                "postalCode": "CF37 4TH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "email": "procurement@rctcbc.gov.uk",
                "telephone": "+441443281182"
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                "url": "http://www.rctcbc.gov.uk/",
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        },
        {
            "id": "GB-PPON-PPMD-1137-QDJJ",
            "name": "Merthyr Tydfil CBC",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPMD-1137-QDJJ"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Merthyr Tydfil",
                "postalCode": "CF47 8AN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "email": "procurement@merthyr.gov.uk",
                "telephone": "+441443281182"
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            "roles": [
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                    {
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                ]
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        },
        {
            "id": "GB-PPON-PPPW-7454-DXMW",
            "name": "Cardo (Wales & West) Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPPW-7454-DXMW"
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            "address": {
                "streetAddress": "Unit 1 & 2 Stuart Close Trade Park",
                "locality": "Cardiff,",
                "postalCode": "CF11 8QF",
                "country": "GB",
                "countryName": "United Kingdom",
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            "contactPoint": {
                "email": "emma.lewis@cardogroup.co.uk"
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            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PPYR-3974-NGDN",
            "name": "EFS Systems",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPYR-3974-NGDN"
            },
            "address": {
                "streetAddress": "Brewery Road, Dowlais",
                "locality": "Merthyr Tydfil",
                "postalCode": "CF48 3BU",
                "country": "GB",
                "countryName": "United Kingdom",
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            "contactPoint": {
                "email": "robert@efs-systems.co.uk"
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        {
            "id": "GB-PPON-PHDH-9922-DPGR",
            "name": "GKR Maintenance & Building Co Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHDH-9922-DPGR"
            },
            "address": {
                "streetAddress": "Unit 25a Greenway, Bedwas House Industrial Estate",
                "locality": "Bedwas",
                "postalCode": "CF83 8DW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "email": "procurement@gkrmaintenance.co.uk"
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        {
            "id": "GB-PPON-PBQW-7697-CYCZ",
            "name": "S R BUILDING SOLUTIONS LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBQW-7697-CYCZ"
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            "address": {
                "streetAddress": "Unit 14-15 Pant Industrial Estate",
                "locality": "Merthyr Tydfil",
                "postalCode": "CF48 2SR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
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            "contactPoint": {
                "email": "suzanne@srbs.org.uk"
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                "scale": "sme",
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        },
        {
            "id": "GB-PPON-PNCV-5943-BJLL",
            "name": "TW GROUP (SOUTH WALES) LTD",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNCV-5943-BJLL"
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            "address": {
                "streetAddress": "Suite C, Beech House",
                "locality": "Llansamlet",
                "postalCode": "SA7 9FZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL18"
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            "contactPoint": {
                "email": "sfeff.duggan@twgroupsw.com"
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                "publicServiceMissionOrganization": false,
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            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDXZ-9391-VHZQ",
        "name": "Rhondda Cynon Taf CBC"
    },
    "tender": {
        "id": "RCT21",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Reactive Maintenance Measured Term Contract",
        "description": "Reactive Maintenance Measured Term Contract for RCT Council & Merthyr Tydfil CBC",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
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                ],
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
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                "additionalClassifications": [
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 9,
                "method": "withoutReopeningCompetition",
                "type": "closed",
                "description": "3 Suppliers - appointed per Lot. 1 Main Contractor with 2 Reserves."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-01T00:00:00+00:00",
                    "endDate": "2029-01-31T23:59:59+00:00",
                    "maxExtentDate": "2030-01-31T23:59:59+00:00"
                },
                "status": "complete",
                "hasRenewal": true,
                "title": "RCT East",
                "description": "Reactive Maintenance services to establishments located within the Aberdare & Pontypridd Areas as per - Appendix 1 - Establishment List",
                "value": {
                    "amountGross": 4320000,
                    "amount": 3600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
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                            "numbers": [
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                            "name": "Price",
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                            "numbers": [
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                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend for a further 12 months"
                }
            },
            {
                "id": "2",
                "title": "RCT West",
                "description": "Reactive Maintenance services to establishments located within the Rhondda & Llantrisant Areas as per - Appendix 1 - Establishment List",
                "status": "complete",
                "value": {
                    "amountGross": 3840000,
                    "amount": 3200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
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                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price",
                            "numbers": [
                                {
                                    "number": 35,
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                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
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                    ]
                },
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                },
                "contractPeriod": {
                    "startDate": "2026-02-01T00:00:00+00:00",
                    "endDate": "2029-01-31T23:59:59+00:00",
                    "maxExtentDate": "2030-12-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 12 months"
                }
            },
            {
                "id": "3",
                "title": "Merthyr CBC",
                "description": "Reactive Maintenance services to establishments located within the boundaries of Merthyr CBC as per - Appendix 2- Establishment List",
                "status": "complete",
                "value": {
                    "amountGross": 1440000,
                    "amount": 1200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality",
                            "numbers": [
                                {
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                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 12 months"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-15T23:59:59+01:00"
        },
        "status": "complete",
        "value": {
            "amountGross": 9600000,
            "amount": 8000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk ITT reference 118721 or copy and paste into browser: https://etenderwales.bravosolution.co.uk/go/6394620101994D876C3D",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        },
        "tenderPeriod": {
            "endDate": "2025-10-15T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-06T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-12-10T23:59:59+00:00"
        },
        "lotDetails": {
            "awardCriteriaDetails": "The Council is procuring a standard Framework Agreement and will be structured to include the following Lots as set out in the table below. Providers can tender for all lots. Lot Area Number awarded on Framework 1 RCT East 1 Awarded, 2 Reserves 2 RCT West 1 Awarded, 2 Reserves 3 Merthyr Tydfil 1 Awarded, 2 Reserves A provider will not be awarded a position as main contractor on both lots 1 and 2. After, evaluation and should it be the case that a provider has scored highest points for both lots then the Council shall proceed with the following process: * Award the lot that the contractor scores highest against, or * Award the lot that the contractor has offered the most commercially advantageous terms for. * If the above cannot differentiate then the Council shall ask the contractor for their preference. * Appoint the contractor as reserve to the non-awarded lot. For the avoidance of doubt a contractor may be awarded a place as main contractor on Lot 3 and Lot 1 or 2"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
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                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056607-2025",
                "datePublished": "2025-09-15T14:35:33+01:00",
                "format": "text/html"
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-09-15T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
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                "id": "1",
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            },
            {
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                "measure": "finalStageBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 7,
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                "id": "4",
                "measure": "vcseFinalStageBids",
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            },
            {
                "id": "5",
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                "id": "7",
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            {
                "id": "12",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "3"
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    "awards": [
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            "id": "1",
            "title": "Reactive Maintenance Measured Term Contract - Lot 1 RCT East",
            "status": "active",
            "date": "2025-12-08T00:00:00+00:00",
            "value": {
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                "amount": 3600000,
                "currency": "GBP"
            },
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                {
                    "id": "GB-PPON-PPPW-7454-DXMW",
                    "name": "Cardo (Wales & West) Ltd"
                },
                {
                    "id": "GB-PPON-PPYR-3974-NGDN",
                    "name": "EFS Systems"
                },
                {
                    "id": "GB-PPON-PHDH-9922-DPGR",
                    "name": "GKR Maintenance & Building Co Ltd"
                }
            ],
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                            "scheme": "CPV",
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                            "region": "UKL15",
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                            "countryName": "United Kingdom"
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                            "country": "GB",
                            "countryName": "United Kingdom"
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